Senior Events Associate

World 50 Group; Jacksonville (FL); Hybride; USD 65 000 - 90 000; Plein temps

Résumé du poste

World 50 Group in Jacksonville, FL seeks a Senior Event Associate to lead end-to-end event logistics for high-touch gatherings. The role demands precision, brand fidelity, and the ability to execute across virtual and in-person events with a proactive stance and ownership.

You will coordinate cross-functional teams, manage guest lists, budgets, and vendor relationships while traveling to events as needed to ensure flawless execution and premium experiences for members.

Qualifications

• 2+ years of full-time experience in event operations, preferably in high-end venues.
• Proficient with Salesforce for data input, tracking, and basic reporting.
• Strong attention to detail and ability to manage multiple events simultaneously.
• Excellent communication and gravitas when engaging with stakeholders.
• Proactive ownership and solutions-focused mindset.

Responsabilités

• Logistics & Execution: Assist with the logistical planning, coordination, and flawless execution of high-touch virtual and in-person gatherings (including a high volume of curated dinners).
• Timeline Management: Develop and manage rigorous logistics timelines for multiple parallel events, ensuring critical paths are met.
• Cross-Functional Collaboration: Partner with internal cross-functional teams to ensure master guest lists, operational data, and event deliverables are aligned and updated.
• Collateral Development: Assist in developing and managing premium event-related collateral (e.g., welcome cards, menus, maps, and detailed event flow plans).
• Data & Systems Management: Utilize Salesforce to input event costs, manage invoices, monitor spend against codes, and leverage data reporting to improve efficiency.
• Vendor & Venue Relations: Conduct site visits to secure locations and maintain premium global vendor relationships.
• Onsite Operations: Travel to gatherings and programs to manage onsite logistics, packaging, unpacking supplies, and storage spaces.
• Trend Sourcing: Keep pulse on new restaurants, hotels, and global experiences to contribute to the team’s portfolio.

Connaissances

Event operations

Stakeholder comms

Multitasking

Brand standards

Outils

Salesforce

Description du poste

Workplace Type: We ask all employees to work a hybrid schedule, with a minimum 3x/week in their local office. We welcome employees to utilize office space more than that where possible.

The Role

The Senior Event Associate plays a critical role in constructing the environment for the ultimate member experience. Operating in a fast-paced, high-pressure environment, this position is responsible for assisting in the end-to-end logistical planning and execution of high-caliber corporate gatherings.

The ideal candidate possesses the confidence and gravitas to represent our brand standards seamlessly. They are a sharp, logical thinker who thrives on execution, possesses a natural sense of urgency, and can masterfully context-switch across multiple parallel projects without losing sight of the details. This role requires a proactive professional who leans in, takes extreme ownership, and consistently brings solutions to the table.

Key Responsibilities

• Logistics & Execution: Assist with the logistical planning, coordination, and flawless execution of high-touch virtual and in-person gatherings (including a high volume of curated dinners).
• Timeline Management: Develop and manage rigorous logistics timelines for multiple parallel events, ensuring critical paths are met.
• Cross-Functional Collaboration: Partner closely with internal cross-functional teams to ensure master guest lists, operational data, and event deliverables are seamlessly aligned and updated.
• Collateral Development: Assist in developing and managing premium event-related collateral (e.g., welcome cards, menus, maps, and detailed event flow plans).
• Data & Systems Management: Utilize Salesforce to promptly and accurately input event costs, manage invoices, monitor spend against specific codes, and leverage data reporting to improve operational efficiency.
• Vendor & Venue Relations: Conduct site visits to secure exceptional locations for gatherings. Maintain premium global vendor relationships and assist with related contract administration.
• Onsite Operations: Travel to gatherings and special programs as required to manage onsite logistics, including packing/unpacking supplies and maintaining immaculate storage and event spaces.
• Trend Sourcing: Keep a pulse on new restaurants, hotels, and unique global experiences to proactively contribute to the team’s experiential portfolio.

Key Requirements

• Experience: 2+ years of full-time experience in event operations, with a strong preference for individuals who have worked directly within high-end venues or premium corporate event environments.
• Technical Skills: Proven, hands-on experience utilizing Salesforce for data input, tracking, and basic reporting.
• White-Glove Mindset: A natural inclination toward flawless service with a high attention to detail and the ability to maintain our high brand standards.
• Context Switching & Stamina: Exceptional ability to multitask, recall information quickly under pressure, and manage operational items for different events simultaneously.
• Critical Thinking: A logical, rational problem-solver who can pivot quickly on their feet and exercise strong common sense when challenges arise.
• Proactivity & Ownership: A mindset of constantly thinking "how can we make it better?", proactively offering perspectives and taking full accountability for assigned tracks of work.
• Communication & Gravitas: Excellent interpersonal skills with the confidence and professionalism required to engage with high-profile stakeholders and diverse cross-functional teams.
• Sustainability: Demonstrated ability to proactively integrate sustainable event management practices without compromising the premium member experience.

Why World 50 Group?

The World 50 Group Way is our unified cultural framework that defines who we are and how we operate, shaped by insights and input from our associates. It brings together our mission, purpose, values, and DNA to foster a culture of community, collaboration, learning, and lasting impact.

Our DNA - How we show up

• Member Obsessed: Building real connections and helping our members win is what drives us.
• Entrepreneurial: We see challenges as chances to get creative and make things happen.
• Collaborators: We’re stronger together: we share ideas, support each other, and create amazing experiences as one team.
• Learners: We stay curious, keep growing, and never stop learning.
• Humble: We aim high but leave our egos at the door - it’s about progress, not perfection.
• Community: We celebrate wins, hold each other accountable, and have plenty of laughs along the way.

As a purpose driven company, we’re dedicated to building a workplace where people from different backgrounds can do their best work. Our company value One & All , demonstrates our commitment to creating a place where every individual feels seen, supported, and free to bring their whole selves to work. When people feel genuinely valued and included, they’re more engaged and effective. That’s why we focus on cultivating an environment that celebrates difference, empowers connection, and accelerates the success of our members and their organisations.

About World 50 Group

World 50 Group is a global leader in facilitating meaningful collaboration among C-suite executives from the world’s most influential companies. Through curated peer communities, strategic insights, and trusted exchange, we empower senior leaders to navigate challenges, share experiences and create lasting impact. We cultivate community, where leaders go beyond their company, to co-create a future of extraordinary impact.