Senior Events and Program Administrator

Advanced Technology International; Summerville, Northern (SC, KY); Hybrid; USD 70,000 - 75,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401K plan

Paid time off

Parental leave

Disability insurance

Tuition reimbursement

Flexible schedules

Job summary

Advanced Technology International (ATI) in Summerville, SC, is seeking a Senior Events and Program Administrator to plan and execute high-quality program events, coordinating with internal teams and external vendors.

The role supports the Manufacturing and Information Management division, handles budgeting, scheduling, venue sourcing, and on-site coordination for hybrid and virtual events, with travel as needed.

Qualifications

• Bachelor’s Degree required with four or more years of proven and directly related experience in events management.
• Proven track record of identifying and maximizing event opportunities.
• Must be a self-starter who requires little to no supervision to meet corporate goals
• Excellent time management and communication skills required
• Independent self-directed worker, team player, and problem solver
• Experience coordinating large-scale Hybrid and Virtual events (500+ attendees, exhibitions, convention centers)
• Familiarity with event registration software
• Must be able to travel at the discretion of ATI.
• This position requires US Citizenship or the ability to obtain and maintain a DoD security clearance.

Responsibilities

• Serves as the primary program-level coordinator for program events, planning meetings, conferences, webinars, trainings, exhibitions, and other program-related events.
• Coordinates planning and execution of venue sourcing, RFPs, BEOs, budget development, invoicing, and communications with venues and vendors.
• Collaborates with the Program Team, Events Team, venues, and vendors to ensure event requirements are communicated and coordinated.
• Provides onsite event coordination including setup, troubleshooting, and teardown.
• Maintains accurate event records including attendance, feedback, and lessons learned.
• Administers event tools usage and training (Cvent, Zoom, Meetup Tool, Teams).
• Coordinates divisional internal meetings such as webinars and trainings.

Skills

events management

budget development

venue sourcing

communication

team collaboration

Education

Bachelor’s Degree

Tools

Cvent

Zoom

Meetup Tool

Teams

Job description

Job Details: Senior Events and Program Administrator

Full details of the job.

Vacancy Name

Vacancy Name Senior Events and Program Administrator

Vacancy No

Vacancy No VN782

Employee Type

Employee Type Full-time

Location City

Education Level Bachelor's Degree

Experience Level

Experience Level 4 years

ATI builds and manages collaborations that conducts research and development of new technologies to solve our nation’s most pressing challenges. Our collaborations are custom-built teams of organizations from industry and academia that develop novel technologies for the federal government. Traditionally, these processes are complicated and burdensome.That’s where ATI comes in. We simplify and streamline processes to make it all work. When you work at ATI, you become a part of something larger than yourself. Our collective work – no matter what department or division you work in – ultimately enables the nation, saves lives, and diversifies the industrial base.At our core, ATI is a service organization. We are in service to others; it’s what we do, and it’s who we are.

This position offers a hybrid schedule (in-office & remote/work from home) or an onsite schedule and flexible hours.

Position Description:

The Events & Program Administrator will enhance the programs ability to plan and execute high-quality events in support of the program. In between event tasks, the individual will coordinate, plan, and execute processes in support of one, or several projects and programs, to accomplish program goals within cost and schedule guidelines. This position will support the Programs within the Manufacturing and Information Management division to handle events from start to finish, collaborating closely with in-house program teams and external vendors. The Events & Program Administrator will need to adapt to program priorities and ensure the most critical responsibilities are addressed efficiently.

Essential Functions:

• Serves as the primary program-level coordinator for program events, working closely with the Program Team and ATI's Events Team to plan and execute meetings, conferences, webinars, training sessions, exhibitions, and other program-related events.


• Coordinates with the Events Team on all aspects of the event planning process including venue sourcing, Request for Proposals, Banquet Event Orders, budget development, and communication with the venues, Invoicing, ePRs, Cvent, Virtual Events.


• Collaborate with the Program Team, Events Team, venue representatives, vendors, stakeholders to ensure event requirements are effectively communicated and coordinated. all programs within the division as well as venue representatives.


• Provide onsite event coordination including all aspects of execution, troubleshooting, event set up, tear down.


• Maintain accurate event records to capture accurate attendance records, event feedback and lessons learned.


• Administer and support event tool usage and training within the division, specifically: Cvent, Zoom, Meetup Tool and Teams and others as needed.


• Coordinates planning and execution of divisional internal meetings such as webinars and trainings as needed.

Program Administration Functions:

• Develops sufficient program knowledge to effectively interface with team members and clients.


• With guidance from the Project or Program Manager, support project activities to include the following:
  
  
  
  • reviewing invoices for accuracy and appropriateness and evaluates cost variances
  
  
  • verifies proper data entry to enable the Project or Program Manager to track project progress and deliverables to ensure timely completion and acceptance by the AOR
  
  
  • enables the environment to support collaborative leadership, facilitation and interface among supported customers, vendors, and users.
  
  
  
  


• Assists in the preparation and execution of program updates for program reviews and conferences.


• Assists in the preparation and documentation of program team meetings, either on-site or virtual as required by the contract/agreement.


• Prepares, reviews, and finalizes the content of program websites, brochures, posters, and newsletters, and advises program team members of needed updates and maintenance.


• As directed, performs with a high degree of accuracy data entry of financial and program information in support of reporting requirements.

Additional Responsibilities:

Performs other duties as assigned.

Qualifications:

• Bachelor’s Degree required with four or more years of proven and directly related experience in events management. Degree in Hospitality Management, Marketing or related field preferred.


• Proven track record of identifying and maximizing event opportunities


• Must be a self-starter who requires little to no supervision to meet corporate goals


• Excellent time management and communication skills required


• Independent self-directed worker, team player, and problem solver


• Capable of working with internal and external teams and partners


• Experience coordinating large-scale Hybrid and Virtual events (500+ attendees, exhibitions, convention centers)


• Familiarity with event registration software


• Must be able to travel at the discretion of ATI.


• Ability to work under strict deadlines


• This position will need the ability to access US only data systems – US Citizenship is required and/or must be able to obtain and maintain a DOD security clearance.


• This position is subject to a background check that includes a review of criminal records. In reviewing an applicant’s criminal history, the company will consider prior criminal convictions that have a relationship to the job duties and responsibilities of the position. The company considers the nature of the crime, the time that has elapsed since the crime and the job duties for the position at issue in making an individualized determination. Individuals may be excluded when the company determines, based on the above factors, that hiring, transferring or promoting the applicant would pose an unreasonable risk to the business, its employees or its customers and vendors.


• If you are a qualified candidate, we encourage you to apply even if you have a prior criminal conviction(s). Convictions will not automatically disqualify the candidate, However, conviction(s) will be considered and balanced against the age of the candidate at the time of the offense, time elapsed since the offense, type of offense, potential impacts of such on the work environment, sensitivity of the position(s) available/sought, and similar independent factors relevant to the employment requirements at ATI.

Physical Efforts

Regular physical activity to include walking, bending, stooping, reaching, standing and prolonged sitting. Ability to speak, read, hear, and write, with or without reasonable accommodation. Ability to use phone and computer systems, copier, fax, and other office equipment. Must be able to occasionally move/lift up to 25 pounds with or without reasonable accommodation.

Work Environment

This position is located in an air-conditioned, environmentally controlled atmosphere. Noise level in the work environment is usually moderate and the distraction level in the work environment is often heavy.

ATI is an Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individual with Disabilities.

ATI complies with the Pay Transparency Nondiscrimination provision mandated by Executive Order 13665.

If you require accommodations to complete this application, please contact Human Resources at [phone] or email [e-mail].

Anticipated starting pay rate is in range commensurate with education and experience:

$70,000 - $75,000

Benefits

• ATI has been named \"Best Places to Work in SC\" for 2017-2026.


• This is a full-time opportunity with benefits


• ATI provides Medical, Dental and Vision Plan options


• Flexible Spending Accounts, including health and dependent care accounts


• 403B Retirement Savings plan with a very competitive company contribution


• Personal time-off (pre-loaded & accrued) plus 12 paid holiday-days


• Life Insurance paid by ATI


• Paid Parental Leave


• Short-Term & Long-Term Disability Coverage paid by ATI


• Employee Assistance Program


• Tuition Reimbursement Program


• Flexible work schedules

ATI's standard business hours are Monday-Friday, between 8 AM - 5 PM.