Program Assistant

Advanced Technology International

Summerville, Northern (SC, KY)

Hybrid

USD 50,000 - 55,000

Full time

4 days ago

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Benefits offered by this job

Health and dental benefits

Flexible working schedules

Paid holidays

Life insurance

Tuition reimbursement

403B retirement savings

Job summary

Advanced Technology International is seeking an administrative support professional to assist the Division, Program Manager, and clients in achieving program goals. Responsibilities include data entry, financial record-keeping, and coordinating meetings and events in a hybrid work setting near Charleston, SC.

The role requires a degree or equivalent experience, strong MS Office skills, and the ability to travel occasionally. A background check and security considerations apply.

Qualifications

Bachelor's degree or equivalent, or an Associate's degree with two years of related experience, or a high school diploma with six years of related experience.
Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and intermediate Excel skills.
Willingness to travel to conferences and meetings; weekend travel unlikely but possible.

Responsibilities

Provide support to the Division, Program Manager, team members, and clients to achieve program goals.
Maintain accurate membership and financial records for the consortium.
Assist with planning, execution, and coordination of customer programs and events.
Coordinate meetings, conferences, video conferences, and related logistics.
Develop and maintain program websites and social media content.
Provide general administrative support and maintain files with version control and backups.

Skills

MS Office Suite

Excel

MS Project

Education

Bachelor's degree or equivalent

Tools

MS Access

Job description

ATI builds and manages collaborations that conducts research and development of new technologies to solve our nation’s most pressing challenges. Our collaborations are custom-built teams of organizations from industry and academia that develop novel technologies for the federal government. Traditionally, these processes are complicated and burdensome. That’s where ATI comes in. We simplify and streamline processes to make it all work. When you work at ATI, you become a part of something larger than yourself. Our collective work – no matter what department or division you work in – ultimately enables the warfighter, saves lives, and diversifies the industrial base. At our core, ATI is a service organization. We are in service to others; it’s what we do, and it’s who we are.

Position Description

Provide support and assistance to the Division, Program Manager, team members, and clients to accomplish program goals and objectives. Primary job duties require exercising discretion and independent judgment with respect to matters of significance to the business.

We offer a hybrid schedule (in-office & remote/work from home) or an onsite schedule and flexible hours. Candidates will need to reside near Charleston, SC to ensure work site flexibility.

Essential Functions

Responsible for the data entry and maintenance of accurate records for each consortium membership and member.
As directed, responsible for the preparation and maintenance of accurate financial records for the consortium.
Assists Program Managers with planning and execution of customer programs.
Handles frequent contact within and outside the company on significant matters requiring tact, persuasion and negotiation skills.
Manage calendar for manager and maintains team and company calendars; identifies and resolves potential scheduling conflicts.
Arranges meetings, conferences, video conferences, and telephone conferences, including equipment prep and testing, attendance tracking, room setup and catering, preparation of agendas and presentation materials.
Coordinates meeting registrations, memberships, supplies, materials, equipment and services for business unit and program requirements.
Assists in the development of, and provides support for, meetings, workshops, conferences, video conferences, and telephone conferences, including equipment prep and testing, attendance tracking, room setup and catering, preparation of agendas and presentation materials.
Assist with coordinating program presence at tradeshows: prepares and produces informational materials: contract for booth space and services; staff booth or assist with coordination of team member staffing; prepares and distributes various brochures, posters, press releases and other informational material.
Assist with the development and maintenance of websites to communicate program information to the public and team members including development, updating, posting of documents and deliverables, maintaining access and password lists, e‑mail lists and links to other sites.
Assists with content development and posting for social media.
Maintains electronic and paper files for programs in the business unit, including draft and version control, archiving and back‑ups.
Provides general administrative support to business unit team members.

Additional Responsibilities

Assists with tracking specific budget items as assigned.
Performs other duties as assigned.

Qualifications

Bachelor's Degree, or an Associate's Degree and two years related experience, or High School and six years of related experience.
Computer skills including intermediate Excel skills, MS Office Suite - Word, PowerPoint, Outlook and Project desired. MS Access experience a plus.
Ability to travel to conferences and meetings required. Weekend travel is very infrequent, but a remote possibility to support the client’s needs for an early Monday or late Friday event maybe needed.
This position will need the ability to access US only data systems - US Citizenship is required and/or must be able to obtain and maintain a DOD security clearance (for certain projects/programs).
This position is subject to a background check that includes a review of criminal records. In reviewing an applicant’s criminal history, the company will consider prior criminal convictions that have a relationship to the job duties and responsibilities of the position. The company considers the nature of the crime, the time that has elapsed since the crime and the job duties for the position at issue in making an individualized determination. Individuals may be excluded when the company determines, based on the above factors, that hiring, transferring or promoting the applicant would pose an unreasonable risk to the business, its employees or its customers and vendors.
Convictions will not automatically disqualify the candidate, However, conviction(s) will be considered and balanced against the age of the candidate at the time of the offense, time elapsed since the offense, type of offense, potential impacts of such on the work environment, sensitivity of the position(s) available/sought, and similar independent factors relevant to the employment requirements at ATI.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Regular physical activity to include walking, bending, stooping, reaching, standing and prolonged sitting.
Ability to speak, read, hear, and write, with or without reasonable accommodation.
Ability to use phone and computer systems, copier, fax, and other office equipment.
Must be able to occasionally move/lift up to 25 pounds with or without reasonable accommodation.

Work Environment

This position is located in an air-conditioned, environmentally controlled atmosphere. Noise level in the work environment is usually moderate and the distraction level in the work environment is often heavy.

ATI is an Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individual with Disabilities.

ATI complies with the Pay Transparency Nondiscrimination provision mandated by Executive Order 13665.

Benefits