Senior Program Assistant (Foundation)

Advanced Technology International; Summerville, Northern (SC, KY); Hybrid; USD 50,000 - 54,000; Full time

Benefits offered by this job

Medical, Dental and Vision

401K/Retirement plan

Paid holidays

Paid Parental Leave

Tuition Reimbursement

Flexible work schedules

Job summary

Advanced Technology International is seeking a full-time Foundation Program Support specialist in Summerville, SC. You will assist the ATI Foundation Team, manage calendars, arrange meetings, and coordinate communications and materials for program activities.

The role requires a Bachelor's degree with 2 years' related experience (or an Associate's with 4 years), strong MS Office skills, and a willingness to travel. A supportive, collaborative environment with benefits is offered.

Qualifications

• Bachelor's Degree with two years related experience, or Associate's with four years.
• Minimum one year in a program support role.
• Strong communication, presentations and meeting management skills.
• Proficiency in Excel and MS Office; Canva, Hootsuite, Camtasia a plus.
• US citizen or eligible for U.S. work; background check required.
• Willingness to travel to conferences; occasional weekend travel possible.

Responsibilities

• Provide support to the ATI Foundation Team and clients to achieve program goals within cost and schedule.
• Assist with planning and execution of Foundation programs; coordinate scheduling and meetings.
• Manage calendar for Manager; handle office scheduling conflicts.
• Arrange meetings, video confs, and conferences; prepare agendas and materials.
• Coordinate registrations, memberships, supplies and services.
• Prepare and distribute correspondence, reports, and documents.
• Maintain records, including tracking deliverables and invoices.
• Assist with website, social media, and YouTube communications.
• Maintain electronic and paper files; archiving and backups.
• Provide general administrative support and assist with financial records.

Skills

Communication skills

Calendar management

Team coordination

Meeting management

Documentation

Education

Bachelor's Degree

Associate's Degree

High School

Tools

Excel

MS Office Suite

Word

PowerPoint

Outlook

Project

Canva

Hootsuite

Camtasia

Job description

Full details of the job.

Vacancy Name

Vacancy No

Vacancy No VN778

Employee Type

Employee Type Full-time

Location City

Education Level Bachelor's Degree

Experience Level

Experience Level 2 years

ATI builds and manages collaborations that conducts research and development of new technologies to solve our nation’s most pressing challenges. Our collaborations are custom-built teams of organizations from industry and academia that develop novel technologies for the federal government. Traditionally, these processes are complicated and burdensome. That’s where ATI comes in. We simplify and streamline processes to make it all work. When you work at ATI, you become a part of something larger than yourself. Our collective work – no matter what department or division you work in – ultimately enables the warfighter, saves lives, and diversifies the industrial base. At our core, ATI is a service organization. We are in service to others; it’s what we do, and it’s who we are.

Position Description

Provide support and assistance to the ATI Foundation Team, team members, and clients to accomplish program goals within cost and schedule guidelines. Exercise discretion and independent judgment with respect to matters of significance to the business.

Assists with planning and execution of Foundation programs. Handles frequent contact within and outside the company on significant matters requiring tact, persuasion and negotiation skills.

Manage calendar for Manager and maintains team and company calendars; identifies and resolves potential scheduling conflicts.

Arranges meetings, conferences, video conferences, and telephone conferences, including equipment prep and testing, attendance tracking, room setup and catering, preparation of agendas and presentation materials.

Coordinates meeting registrations, memberships, supplies, materials, equipment and services.

Prepares and distributes correspondence, reports, technical documents, minutes, brochures, posters, press releases and other informational material.

Develops sufficient program knowledge to effectively interface with team members and clients.

Responsible for the data entry and maintenance of accurate records, including tracking deliverables, invoices, payments, etc.

Assist with the development and maintenance of websites, social media and You Tube channels to communicate program information to the public and team members including development, updating, posting of documents and deliverables, maintaining access and password lists, e-mail lists and links to other sites.

Coordinates program presence at conferences: Prepares and produces informational materials: Contract for booth space and services; Staff booth or assist with coordination of team member staffing; Prepares and distributes various brochures, posters, press releases and other informational material.

Provides support and assistance including drafting program related correspondence, reports, and task descriptions.

Maintains electronic and paper files for programs, including draft and version control, archiving and back‑ups.

Provides general administrative support to team members.

As directed, responsible for the preparation and maintenance of accurate financial records.

Essential Functions

Assists with planning and execution of Foundation programs. Handles frequent contact within and outside the company on significant matters requiring tact, persuasion and negotiation skills.

Manage calendar for Manager and maintains team and company calendars; identifies and resolves potential scheduling conflicts.

Arranges meetings, conferences, video conferences, and telephone conferences, including equipment prep and testing, attendance tracking, room setup and catering, preparation of agendas and presentation materials.

Coordinates meeting registrations, memberships, supplies, materials, equipment and services.

Prepares and distributes correspondence, reports, technical documents, minutes, brochures, posters, press releases and other informational material.

Develops sufficient program knowledge to effectively interface with team members and clients.

Responsible for the data entry and maintenance of accurate records, including tracking deliverables, invoices, payments, etc.

Assist with the development and maintenance of websites, social media and You Tube channels to communicate program information to the public and team members including development, updating, posting of documents and deliverables, maintaining access and password lists, e‑mail lists and links to other sites.

Coordinates program presence at conferences: Prepares and produces informational materials: Contract for booth space and services; Staff booth or assist with coordination of team member staffing; Prepares and distributes various brochures, posters, press releases and other informational material.

Provides support and assistance including drafting program related correspondence, reports, and task descriptions.

Maintains electronic and paper files for programs, including draft and version control, archiving and back‑ups.

Provides general administrative support to team members.

As directed, responsible for the preparation and maintenance of accurate financial records.

Additional Responsibilities

• Assists with tracking specific budget items.
• Assists with the training of ATI associates on Foundation programs.
• Performs other duties as assigned by the Foundation team.

Qualifications

• Bachelor's Degree and two years related experience, or an Associate's Degree and four years related experience, or High School and eight years of related experience.
• Minimum of one or more years’ experience working in a program support role.
• Communication skills, including presentations, technical reports, meeting management and work group management.
• Computer skills including intermediate Excel skills, MS Office Suite - Word, PowerPoint, Outlook and Project desired. Canva, Hootsuite and Camtasia experience a plus.
• Must be a U.S. citizen by birth or naturalization, or a green card lawful U.S. permanent resident, or a political asylum in the U.S. Individual must meet the definition of a U.S. person upon hire due to the risk assessment of this position.
• Ability to travel to conferences and meetings required. Weekend travel is very infrequent, but a remote possibility to support the client’s needs for an early Monday or late Friday event maybe needed.
• Must successfully pass a background check to access sensitive information and automated systems.
• This position is subject to a background check that includes a review of criminal records. In reviewing an applicant’s criminal history, the company will consider prior criminal convictions that have a relationship to the job duties and responsibilities of the position. The company considers the nature of the crime, the time that has elapsed since the crime and the job duties for the position at issue in making an individualized determination. Individuals may be excluded when the company determines, based on the above factors, that hiring, transferring or promoting the applicant would pose an unreasonable risk to the business, its employees or its customers and vendors.
• If you are a qualified candidate, we encourage you to apply even if you have a prior criminal conviction(s). Convictions will not automatically disqualify the candidate, However, conviction(s) will be considered and balanced against the age of the candidate at the time of the offense, time elapsed since the offense, type of offense, potential impacts of such on the work environment, sensitivity of the position(s) available/sought, and similar independent factors relevant to the employment requirements at ATI.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Regular physical activity to include walking, bending, stooping, reaching, standing and prolonged sitting.

Ability to speak, read, hear, and write, with or without reasonable accommodation.

Ability to use phone and computer systems, copier, fax, and other office equipment.

Must be able to occasionally move/lift up to 25 pounds with or without reasonable accommodation.

Work Environment

This position is located in an air‑conditioned, environmentally controlled atmosphere. Noise level in the work environment is usually moderate and the distraction level in the work environment is often heavy.

ATI is an Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individual with Disabilities.

ATI complies with the Pay Transparency Nondiscrimination provision mandated by Executive Order 13665.

Anticipated starting salary is in range commensurate with education and experience

$50,000 - $54,000

Benefits

• Benefits ATI has been named "Best Places to Work in SC" from 2017 - 2026.
• This is a full-time opportunity with benefits
• ATI provides Medical, Dental and Vision Plan options
• Flexible Spending Accounts, including health and dependent care accounts
• 403B Retirement Savings plan with a very competitive company contribution
• Personal time-off (pre-loaded & accrued) plus 12 paid holiday-days
• Life Insurance paid by ATI
• Paid Parental Leave
• Short-Term & Long-Term Disability Coverage paid by ATI
• Employee Assistance Program
• Tuition Reimbursement Program
• Flexible work schedules
• ATI's standard business hours are Monday-Friday, between 8 AM - 5 PM.