Senior Event Planner — Corporate & VIP Events

Emerald X; Rye (NH); On-site; USD 54,000 - 66,000; Full time

Benefits offered by this job

Unlimited vacation

Flexible working locations

401(k) plan with company match

Medical/dental/vision coverage

Parental and caregiver leave

Job summary

Emerald is seeking an Event Planner to join Connecting Point Marketing Group (CPMG) in Rye, NH. The role manages operational and financial aspects of multiple events annually, handling vendor contracts, budgets, and logistics, while coordinating with internal and external partners.

The ideal candidate is a proactive communicator with meticulous attention to detail, capable of overseeing on-site execution, travel arrangements, and sponsorship fulfillment, and building strong relationships with

Qualifications

• 6+ years’ experience in corporate event management, budgeting, hotel specs, menu creation, and other event planning logistics.
• Proven track record of event budget development/management.
• Meticulous attention to detail.
• Working knowledge of budget management, RFP process, and venue planning tools as well as Microsoft Office suite.
• Excel expertise required, experience with Salesforce desired.
• Comfortable working independently in a fast-paced, dynamic environment.
• Enthusiastic and outgoing, exceptional communicator, and ability to work well with everyone.

Responsibilities

• Manage Event hotel contracts, including elements such as room blocks, attrition projections if applicable, banquet orders, event rooms, décor, signage, and other onsite functions; serve as direct liaison with venue staff, providing guidance and direction throughout the event
• Serve as main point of contact for partners including AV, DMC, photographer, display vendor, transportation
• Support fulfillment of onsite sponsorship elements, ensuring all deliverables are met as per sponsor contract
• Track and reconcile Event budgets ensuring accuracy in anticipated expenditures, process event bills in timely manner and in compliance with Emerald procedures
• Lead on-site pre-convention meeting with venue and onsite staff
• Manage room block, including executive room assignments, suite assignments, no show reports, reinstatement of rooms as needed; overall room block management.
• Oversee travel and hotel arrangements for executive attendees and staff for all assigned Events
• Design, build, communicate, and execute on social functions to maximize networking opportunities and enhance attendee experience
• Manage changes as they arise with transportation, room assignments, special requests etc.
• Process all invoices for contracted services, code and forward to accounting for payment
• Update post event documents including Event Summary Sheets, Past Themes and Activity tracking sheets; timely input of your portion(s) of these tracking documents post-event to continue to build and maintain historical data
• Provide exceptional customer service/support pre-Event, onsite and post-Event and proactively troubleshoot when necessary
• Network with resorts, hotel contacts, associations, other Event firms, etc. to find new resources and uncover fresh ideas

Skills

Budget management

Communication

Attention to detail

Independent work

Event planning

Tools

Excel

Microsoft Office suite

Salesforce

Job description

Emerald is seeking an Event Planner to join Connecting Point Marketing Group (CPMG) in Rye, NH. The role manages operational and financial aspects of multiple events annually, handling vendor contracts, budgets, and logistics, while coordinating with internal and external partners.

The ideal candidate is a proactive communicator with meticulous attention to detail, capable of overseeing on-site execution, travel arrangements, and sponsorship fulfillment, and building strong relationships with