Senior Event Manager – Motorsports & Hospitality

National Association for Stock Car Auto Racing (NASCAR); Kansas; On-site; USD 90,000 - 120,000; Full time

Job summary

Kansas Speedway, part of the NASCAR organization, seeks a Senior Manager of Special Events to lead planning and execution of race-weekend and community events. You will be the primary contact for clients, vendors, and internal teams, coordinating from planning through on-site execution and post-event wrap-up.

The role requires 5+ years in event management or related fields, a bachelor’s degree (preferred), and strong communication, organizational, and problem-solving skills.

Qualifications

• 5+ years of experience in event management, operations, or related field.
• Bachelor’s degree from a four-year college preferred.
• Demonstrated ability to manage events and projects from planning through execution.
• Strong written and verbal communication, including interpreting contracts and event documents.
• Ability to communicate with clients, vendors, and internal teams effectively.
• Strong decision-making, organization, and problem-solving in a fast-paced environment.
• Attention to detail, time management, and accountability.
• Understanding of event marketing and collaboration with Marketing teams.
• Proficiency with Microsoft Office (Excel, Word, PowerPoint).
• Self-motivated, collaborative, with client and guest service focus.
• Flexibility to work evenings, weekends, holidays, and race weekends.
• Occasional travel as needed.

Responsibilities

• Lead planning and execution of assigned non-race and race-weekend events from start to finish.
• Serve as primary contact for assigned events with clients, vendors, and internal teams.
• Conduct site visits, assess requirements, and determine facility needs.
• Develop and maintain event schedules, site plans, and checklists for teams.
• Manage event invoicing and billbacks, tracking expenses and charges.
• Coordinate pre-event planning, on-site execution, and post-event wrap-up.
• Collaborate with vendors and internal departments for staffing and logistics.
• Identify opportunities to improve event processes and service standards.
• Coordinate logistics for community and track events with Marketing.
• Oversee race-weekend hospitality areas and spaces per event requirements.
• Act as liaison between Event Experience and Operations teams for race-weekend needs.
• Coordinate race-weekend signage in partnership with Marketing.
• Manage race-weekend special events and liaise with Levy for menus and setup.
• Perform other duties as assigned.

Skills

Event management

Project management

Communication skills

Budgeting & invoicing

Time management

Education

Bachelor's degree

Tools

Microsoft Office

Excel

PowerPoint

Word

Job description

Kansas Speedway, part of the NASCAR organization, seeks a Senior Manager of Special Events to lead planning and execution of race-weekend and community events. You will be the primary contact for clients, vendors, and internal teams, coordinating from planning through on-site execution and post-event wrap-up.

The role requires 5+ years in event management or related fields, a bachelor’s degree (preferred), and strong communication, organizational, and problem-solving skills.