Senior Manager, Special Events – Race Weekends & Live Experiences

NASCAR; Kansas; On-site; USD 90,000 - 120,000; Full time

Job summary

Kansas Speedway in the United States is seeking a Senior Manager, Special Events to lead the planning and execution of race-weekend and non-race events, serving as the primary point of contact for clients, vendors, and internal teams.

This role oversees event logistics, hospitality areas, vendor coordination and client service while partnering across departments to deliver seamless events and exceptional guest experiences.

Qualifications

• 5+ years in event management or related fields.
• Bachelor’s degree from a four-year college preferred.
• Proven ability to manage events from planning through execution with multiple priorities.
• Strong written and verbal communication skills.
• Ability to travel occasionally.
• Proficiency with Microsoft Office.

Responsibilities

• Lead the planning and execution of assigned race-weekend and non-race events from planning through completion.
• Serve as primary point of contact for clients, vendors and internal teams; ensure contractual requirements are fulfilled.
• Respond to inquiries, conduct site visits, assess requirements and determine needs.
• Develop and maintain event schedules, site plans and checklists for internal teams.
• Manage event invoicing and billbacks; track expenses and final charges.
• Coordinate pre-event planning, on-site execution and post-event breakdown.
• Partner with vendors and departments to coordinate staffing and facility needs.
• Identify opportunities to improve event processes and guest experience.
• Collaborate with Marketing on logistics for community and track events.
• Oversee race-weekend hospitality areas; ensure spaces meet requirements.
• Liaise between Event Experience and Operations teams for race-weekend needs.
• Coordinate race-weekend signage with Marketing; manage ordering and removal.
• Manage special events such as STEM Day and campus receptions.
• Serve as liaison with Levy for menus, setup and execution.
• Perform other duties as assigned.

Skills

Event management

Project management

Marketing

Communication

Vendor coordination

Client relations

Time management

Education

Bachelor's degree

Tools

Excel

Word

PowerPoint

Job description

Kansas Speedway in the United States is seeking a Senior Manager, Special Events to lead the planning and execution of race-weekend and non-race events, serving as the primary point of contact for clients, vendors, and internal teams.

This role oversees event logistics, hospitality areas, vendor coordination and client service while partnering across departments to deliver seamless events and exceptional guest experiences.