Senior Manager, Special Events

National Association for Stock Car Auto Racing (NASCAR); Kansas; Sur place; USD 90 000 - 120 000; Plein temps

Résumé du poste

Kansas Speedway, part of the NASCAR organization, seeks a Senior Manager of Special Events to lead planning and execution of race-weekend and community events. You will be the primary contact for clients, vendors, and internal teams, coordinating from planning through on-site execution and post-event wrap-up.

The role requires 5+ years in event management or related fields, a bachelor’s degree (preferred), and strong communication, organizational, and problem-solving skills.

Qualifications

• 5+ years of experience in event management, operations, or related field.
• Bachelor’s degree from a four-year college preferred.
• Demonstrated ability to manage events and projects from planning through execution.
• Strong written and verbal communication, including interpreting contracts and event documents.
• Ability to communicate with clients, vendors, and internal teams effectively.
• Strong decision-making, organization, and problem-solving in a fast-paced environment.
• Attention to detail, time management, and accountability.
• Understanding of event marketing and collaboration with Marketing teams.
• Proficiency with Microsoft Office (Excel, Word, PowerPoint).
• Self-motivated, collaborative, with client and guest service focus.
• Flexibility to work evenings, weekends, holidays, and race weekends.
• Occasional travel as needed.

Responsabilités

• Lead planning and execution of assigned non-race and race-weekend events from start to finish.
• Serve as primary contact for assigned events with clients, vendors, and internal teams.
• Conduct site visits, assess requirements, and determine facility needs.
• Develop and maintain event schedules, site plans, and checklists for teams.
• Manage event invoicing and billbacks, tracking expenses and charges.
• Coordinate pre-event planning, on-site execution, and post-event wrap-up.
• Collaborate with vendors and internal departments for staffing and logistics.
• Identify opportunities to improve event processes and service standards.
• Coordinate logistics for community and track events with Marketing.
• Oversee race-weekend hospitality areas and spaces per event requirements.
• Act as liaison between Event Experience and Operations teams for race-weekend needs.
• Coordinate race-weekend signage in partnership with Marketing.
• Manage race-weekend special events and liaise with Levy for menus and setup.
• Perform other duties as assigned.

Connaissances

Event management

Project management

Communication skills

Budgeting & invoicing

Time management

Formation

Bachelor's degree

Outils

Microsoft Office

Excel

PowerPoint

Word

Description du poste

Kansas Speedway, which opened in 2001, is in the heart of the Midwest in Kansas City, Kansas. With easy access to major highways, along with the Hollywood Casino at Kansas Speedway, restaurants, shopping and other entertainment, Kansas Speedway has easily become a destination for fans. The track hosts two NASCAR Cup Series races, the NASCAR O'Reilly Auto Parts Series, the NASCAR Craftsman Truck Series and the ARCA Menards Series. In addition to two race weekends, Kansas Speedway hosts over 200 event days each year. Kansas Speedway is seeking a Senior Manager, Special Events to lead the planning and execution of assigned race-weekend and non-race events. This role serves as a key point of contact for clients, vendors, and internal teams, coordinating event details from initial planning through on-site execution. The Senior Manager, Special Events will oversee event logistics, operational planning, hospitality areas, vendor coordination, and client service while partnering across departments to deliver seamless events and exceptional guest experiences.

What You’ll Do

• Lead the planning and execution of assigned non-race and race-weekend events from initial planning through event completion.
• Serve as the primary point of contact for assigned events, maintaining timely communication with clients, vendors, and internal partners and ensuring contractual requirements are fulfilled.
• Respond to event inquiries, conduct site visits, assess event requirements, and determine appropriate facility and operational needs.
• Develop and maintain event schedules, site plans, checklists, and other materials to clearly communicate event requirements across internal teams.
• Manage event invoicing and billbacks, including tracking expenses, preparing final event charges, and ensuring accurate and timely client billing.
• Coordinate pre-event planning, physical setup, on-site execution, and post-event breakdown.
• Partner with vendors and internal departments to coordinate staffing, facility needs, and operational support.
• Identify opportunities to improve event processes, service standards, and the overall client and guest experience.
• Partner with the Marketing team to coordinate logistics for community and track events, including Season Ticket Holder Track Laps, in-market driver appearances, and other special events.
• Oversee operational needs for designated race-weekend hospitality areas, ensuring spaces are prepared and executed according to event requirements.
• Serve as a liaison between the Event Experience and Operations teams to coordinate race-weekend needs and support effective execution.
• Coordinate race-weekend signage needs in partnership with Marketing, including ordering, inventory, placement, and removal.
• Serve as the primary event manager for race-weekend special events, including STEM Day, Camper Welcome Party, internally hosted receptions, and other assigned events.
• Serve as the primary liaison with Levy for race-weekend event menus, setup, and execution.
• Perform other duties as assigned.

What You’ll Bring

• Five or more years of experience in event management, event operations, motorsports, project management, marketing, or a related field.
• Bachelor’s degree from a four-year college or university preferred.
• Demonstrated ability to manage events and projects from planning through execution while balancing multiple priorities and deadlines.
• Strong written and verbal communication skills, including the ability to interpret and communicate information contained in contracts, event documents, business correspondence, and operational materials.
• Ability to effectively communicate and build relationships with clients, vendors, internal departments, leadership, customers, and external partners.
• Strong decision-making, organizational, and problem-solving skills in a fast-paced event environment.
• Exceptional attention to detail, time management, follow-through, and accountability.
• Understanding of event marketing and the ability to collaborate with marketing teams to support event objectives.
• Proficiency with Microsoft Office, including Excel, Word, and PowerPoint.
• Self-motivated and collaborative, with a commitment to delivering a high level of client and guest service.
• Ability to work a flexible schedule, including evenings, weekends, holidays, and extended hours during race weekends and special events.
• Ability to travel occasionally as business needs require.

Why This Role? The Senior Manager, Special Events plays a key role in bringing events at Kansas Speedway to life. This position offers the opportunity to lead a diverse portfolio of race-weekend, community, hospitality, and special events while collaborating across the organization to create memorable experiences for clients, partners, and fans. Behind every race weekend are talented people helping shape the future of sports and entertainment.

That is why we offer competitive compensation, a comprehensive benefits package focused on wellness, and opportunities to grow and develop both personally and professionally.

NASCAR is an Equal Opportunity Employer and is committed to conducting recruitment and hiring activities in a fair, ethical, and legally compliant manner. In support of this commitment, all employment decisions are based on job-related qualifications, skills, experience, and performance, and are made without discrimination based on any legally protected characteristic, including but not limited to race, ethnicity, gender, religion, sexual orientation or gender identity, national origin, age, military or veteran status, disability, or any other status protected by applicable federal, state, or local law, including socioeconomic, marital, parental, or caregiving status.

The National Association for Stock Car Auto Racing (NASCAR) is the sanctioning body for the No.1 form of motorsports in the United States and owner of 15 of the nation's major motorsports entertainment facilities. NASCAR sanctions races in three national series (NASCAR Cup Series™, NASCAR O'Reilly Auto Parts Series™, and NASCAR CRAFTSMAN Truck Series™), four international series (NASCAR Brasil Series, NASCAR Canada Series, NASCAR Euro Series, NASCAR Mexico Series), four regional series (ARCA Menards Series, ARCA Menards Series East & West and the NASCAR Whelen Modified Tour) and a local grassroots series (NASCAR Local Racing Series powered by O'Reilly Auto Parts). The International Motor Sports Association™ (IMSA®) governs the IMSA WeatherTech SportsCar Championship™, the premier U.S. sports car series. NASCAR also owns Motor Racing Network, Racing Electronics, and ONE DAYTONA. Based in Daytona Beach, Florida, with offices in five cities across North America, NASCAR sanctions more than 1,200 races annually in 11 countries and more than 30 U.S. states. For more information visit www.NASCAR.com and www.IMSA.com.