Senior Estate & Personal Operations Lead

Mahler Private Staffing; New York (NY); Hybrid; USD 200,000 - 275,000; Full time

Job summary

Mahler Private Staffing seeks a highly capable Chief of Staff for Estate & Personal Operations to serve as a trusted right hand and general manager across private, household, financial, lifestyle, asset-management, and philanthropic matters.

The role requires 10+ years in senior executive support or related private-service capacity, with strong organizational skills, discretion, and the ability to travel to multiple residences in the U.S. and Caribbean as needed.

Qualifications

• Senior executive support experience in private households or family offices.
• Proven ability to manage complex calendars, finances, and vendor relationships.
• Excellent written and verbal communication with discretion and integrity.

Responsibilities

• Own principals' calendars, travel, residences, and personal projects.
• Coordinate banking, budgeting, reporting, and estate-administration with professionals.
• Manage staff, vendors, assets, and advisors across multiple properties.
• Organize philanthropic commitments and foundation meetings.
• Create systems and checklists to keep operations organized and on track.
• Travel to residences as needed while maintaining remote oversight.

Skills

Executive support

Organization

Communication

Travel readiness

Discretion

Tools

Microsoft Office

Google Workspace

Apple products

Job description

Mahler Private Staffing seeks a highly capable Chief of Staff for Estate & Personal Operations to serve as a trusted right hand and general manager across private, household, financial, lifestyle, asset-management, and philanthropic matters.

The role requires 10+ years in senior executive support or related private-service capacity, with strong organizational skills, discretion, and the ability to travel to multiple residences in the U.S. and Caribbean as needed.