Senior EHS Administrative Assistant

DPR Construction; Palo Alto (CA); On-site; USD 66,000 - 73,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

Wellness programs

Job summary

DPR Construction seeks an experienced administrative professional to support leaders and teams in Palo Alto, ensuring accurate scheduling, confidential handling of information, and efficient workflow optimization.

The role emphasizes proactive problem solving, onboarding of new team members, and driving continuous improvement in administrative processes, enabling leaders to focus on strategic priorities.

Qualifications

• High School Diploma or GED required.
• 4–6 years of administrative support experience.
• Certified Administrative Professional (CAP) certification preferred.
• Strong organizational and confidentiality skills.

Responsibilities

• Manages sensitive information and correspondence with discretion.
• Coordinates calendars, meetings, and travel arrangements.
• Prepares and edits standard and non-standard documents, presentations, and reports.
• Liaises with internal and external stakeholders for effective communication.
• Oversees filing systems, electronic and physical.
• Monitors and reconciles expense reports and budgets.

Skills

Calendar management

Communication

Confidentiality

Budget reconciliation

Process improvement

Education

High School Diploma/GED

CAP certification preferred

Tools

Microsoft Office

Job description

Job Description At DPR, roles and responsibilities are more than describing a job title—they are a commitment to building great things together. The job description(s) below defines core responsibilities and the scope of the role and is a starting point. Every employee is expected to lead from where they are, take ownership of outcomes, and always act in the best interest of the team, customer, project and organization. As a purpose-driven organization on a journey to be most admired, we rely on trust, shared leadership, open communication, disciplined action and a deep respect for the individual to drive exceptional performance. Success is not just about what we build, but who we build and how we build it: with integrity, enjoyment, uniqueness and an ever-forward mindset.

Job Summary:

Supports seamless administrative operations by proactively managing moderately complex schedules, communications, and logistics to enable leaders and colleagues to focus on strategic priorities. Anticipates needs and resolves advanced administrative challenges, ensuring a high level of accuracy, confidentiality, and professionalism in all interactions. Drives continuous improvement by identifying opportunities to optimize administrative workflows and implementing leading practices. Optimizes business support processes and establishes leading practices for administrative operations, ensuring alignment with organizational standards and strategic objectives. Maximizes team effectiveness by proactively identifying emerging and reviewing forward-thinking solutions to remove barriers and drive continuous improvement.

Key Responsibilities:

• Manages sensitive information and correspondence with discretion, maintaining confidentiality and professionalism at all times.
• Coordinates moderately complex tasks including calendars, meetings, and travel arrangements, ensuring efficient use of time and resources.
• Prepares, reviews and edits standard and non-standard documents, presentations, and reports to support business operations and leadership needs.
• Liaises with internal and external stakeholders to facilitate effective communication and timely follow-up on action items.
• Oversees maintenance and organization of filing systems, both electronic and physical, to ensure accurate recordkeeping and easy retrieval of information.
• Monitors and reconciles expense reports and departmental budgets, identifying discrepancies, and ensuring compliance with organizational policies.
• Supports onboarding and training of new administrative team members, sharing knowledge and leading practices.

Education Qualifications:

High School Diploma/GED or equivalent experience required.

Work Experience:

4 - 6 years of experience in administrative support or a related field required.

Certifications and Licenses:

Certified Administrative Professional (CAP) certification preferred.

Salary:

Anticipated starting pay range: $48.00- $53.00

Benefits:

• DPR offers a variety of medical, dental, vision and wellness benefits to keep you healthy.

Nothing is more important than your health and wellness. Read more about eligibility and available benefits programs for skilled craft and labor or experienced professionals and recent graduates.

DPR Construction is a forward-thinking, self-performing general contractor specializing in technically complex and sustainable projects for the advanced technology, life sciences, healthcare, higher education and commercial markets.

Founded in 1990, DPR is a great story of entrepreneurial success as a private, employee-owned company that has grown into a multi-billion-dollar family of companies with offices around the world.

Working at DPR, you'll have the chance to try new things, explore unique paths and shape your future.

Here, we build opportunity together—by harnessing our talents, enabling curiosity and pursuing our collective ambition to make the best ideas happen.

We are proud to be recognized as a great place to work by our talented teammates and leading news organizations like U.S. News and World Report, Forbes, Fast Company and Newsweek.

The DPR family of companies is closing the gap between design and construction with an integrated collection of products and services to build smarter, move faster and achieve strong results.

Our approximately 11,000 employees share a commitment to growth, innovation and building great things—great teams, great careers and great projects that change the world.

DPR is an equal opportunity employer and prohibits discrimination and harassment of any kind. All employment decisions at DPR are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national or ethnic origin, sex (including pregnancy), age, physical or mental disability, HIV status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, medical history or genetic information, or any other status protected by the laws or regulations in the locations where we operate. DPR will not tolerate discrimination or harassment based on any of these characteristics. Read more in our EEOE Policy.

If you require a reasonable accommodation to complete this application or any step in the process: In the US, call Human Resources at 650-474-1450 In Europe, email [e-mail] If you are seeking information on how DPR protects applicant data, please review our Privacy Policy.