Senior Education Program Manager

Stanford University; Palo Alto (CA); On-site; USD 90,000 - 120,000; Full time

Job summary

Stanford University seeks an Administrative Services Administrator 2 to lead and administer programs under minimal supervision. This role requires strong budgeting, planning and stakeholder management within the Department of Radiology.

The position emphasizes safety culture, process improvement, and collaboration with residents, faculty, and external organizations. Candidates should demonstrate proactive problem solving and effective communication.

Qualifications

• Bachelor’s degree with five years of relevant experience.
• Ability to manage multiple time-sensitive projects.
• Strong budgeting and financial analysis skills.
• Excellent written and oral communication.

Responsibilities

• Lead the planning and operations for programs or functions with significant business, regulatory and/or technical challenges.
• Evaluate programs or functions, policies and procedures; identify issues and develop alternatives.
• Review trends to advise and develop recommendations to achieve program goals.
• Represent the program within the department and at university level; commit resources and provide information/train.
• Manage and contribute to outreach strategy including communications and compliance.
• May develop and oversee budgets and supervise staff.
• Assess training needs and develop related training.

Skills

Interpersonal Skills

Safety Culture

Prioritization

Communication

Team Collaboration

Problem Solving

Budgeting

Planning & Organization

Education

Bachelor’s degree and five years of relevant experience

Job description

The Department of Radiology’s core values are based on professionalism, integrity, personal responsibility, and service. Our culture promotes, recognizes, and values the role of staff as partners in an environment that attracts and fosters the highest quality staff.

Stanford University is seeking an Administrative Services Administrator 2, to lead and administer programs or functions under minimal supervision.

PHYSICAL REQUIREMENTS*:

• Constantly perform desk-based computer tasks.
• Frequently stand/walk, sitting, grasp lightly/fine manipulation.
• Occasionally use a telephone.
• Rarely lift/carry/push/pull objects that weigh 11-20 pounds.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORK STANDARDS:

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.

ADDITIONAL DUTIES*:

• Close work with Associate Chair of Education and Director of Medical Student Education as it pertains to UME and GME.
• Close work with GME Program Directors, Associate Program Directors for multiple residencies and fellowship programs.
• Ability to work with complex questions related to visas, state medical board and Stanford entities as it pertains to trainees in the Department of Radiology.
• Ability to prepare budgets and budgetary analysis and work with colleagues in departmental finance.
• Provide assistance with T32 and post-doctoral training programs.
• Work closely with residents and fellows to assist in credentialing or ongoing needs while in training.

* - Other duties may also be assigned.

Responsibilities

Core Duties:

• Lead the planning and operations for programs or functions that have significant business, regulatory and/or technical challenges requiring subject matter expertise.
• Evaluate programs or functions, policies and procedures. Identify issues, and develop alternative solutions which may include changes to programs, policies and procedures.
• Review and analyze trends to advise and develop recommendations to achieve or modify the goals of the program or function.
• Represent the program or function within the department, unit or school. Commit resources and provide information and/or training. Represent the program or function at the university level and/or to external/internal stakeholders and constituencies.
• Manage and contribute to the development of outreach strategy that may include relationship development, communications and compliance.
• May develop and/or oversee budgets; manage finances including monitoring, analyzing, forecasting, and reporting.
• Assess training needs and may develop associated training.
• May direct and/or supervise staff.

Minimum Education and Experience

Bachelor’s degree and five years of relevant experience, or combination of education and relevant experience.

Knowledge, Skills and Abilities:

• Demonstrated ability to establish priorities, manage shifting priorities, and handle numerous time-sensitive projects with multiple deadlines.
• Ability to accomplish goals working through formal and informal channels, with diplomacy and tactfulness.
• Demonstrated creativity, problem solving, critical analysis, initiative, judgment and, decision-making skills.
• Demonstrated ability to develop and meet budget goals.
• Demonstrated solid planning and organizational skills.
• Demonstrated experience working independently and as part of a team.
• Excellent interpersonal, written and oral communication skills.
• Strong relevant subject matter knowledge.
• Ability to direct the work of others, for jobs requiring supervision.