Senior Education Program Manager

Stanford University School of Medicine; Palo Alto (CA); On-site; USD 85,000 - 110,000; Full time

Job summary

Stanford University School of Medicine seeks an Administrative Services Administrator 2 to lead and administer programs with minimal supervision. The role involves budgeting, policy implementation, and collaboration with the Department of Radiology to support education and trainee activities.

The ideal candidate will manage multiple priorities, supervise staff, and communicate effectively with internal teams and external partners. This on-site position emphasizes safety and procedural compliance.

Qualifications

• Ability to manage multiple time-sensitive projects.
• Diplomatic communication across colleagues and external organizations.
• Strong problem-solving and analytical skills.
• Budget planning and financial stewardship.
• Excellent organizational skills.
• Ability to lead and supervise staff.
• Strong written and oral communication.
• Deep subject matter knowledge in radiology or university administration.

Responsibilities

• Lead planning and operations for programs with complex challenges.
• Evaluate programs, identify issues, and propose solutions.
• Review trends and advise on goals for the program.
• Represent the program to internal and external stakeholders.
• Develop outreach and ensure compliance with policies.
• Oversee budgets and financial reporting.
• Support training needs and credentialing for trainees.
• Supervise staff as needed.

Skills

Prioritization

Time management

Diplomacy

Creativity

Problem solving

Budgeting

Planning

Communication

Teamwork

Supervision

Education

Bachelor’s degree

Five years of relevant experience

Job description

Job Description

The Department of Radiology’s core values are based on professionalism, integrity, personal responsibility, and service. Our culture promotes, recognizes, and values the role of staff as partners in an environment that attracts and fosters the highest quality staff.

Stanford University is seeking an Administrative Services Administrator 2, to lead and administer programs or functions under minimal supervision.

Physical Requirements

• Constantly perform desk-based computer tasks.
• Frequently stand/walk, sitting, grasp lightly/fine manipulation.
• Occasionally use a telephone.
• Rarely lift/carry/push/pull objects that weigh 11-20 pounds.
• - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Work Standards

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu .

Additional Duties

• Close work with Associate Chair of Education and Director of Medical Student Education as it pertains to UME and GME.
• Close work with GME Program Directors, Associate Program Directors for multiple residencies and fellowship programs.
• Ability to work with complex questions related to visas, state medical board and Stanford entities as it pertains to trainees in the Department of Radiology.
• Ability to prepare budgets and budgetary analysis and work with colleagues in departmental finance.
• Provide assistance with T32 and post-doctoral training programs.
• Work closely with residents and fellows to assist in credentialing or ongoing needs while in training.
• - Other duties may also be assigned.

Responsibilities

Core Duties

• Lead the planning and operations for programs or functions that have significant business, regulatory and/or technical challenges requiring subject matter expertise.
• Evaluate programs or functions, policies and procedures. Identify issues, and develop alternative solutions which may include changes to programs, policies and procedures.
• Review and analyze trends to advise and develop recommendations to achieve or modify the goals of the program or function.
• Represent the program or function within the department, unit or school. Commit resources and provide information and/or training. Represent the program or function at the university level and/or to external/internal stakeholders and constituencies.
• Manage and contribute to the development of outreach strategy that may include relationship development, communications and compliance.
• May develop and/or oversee budgets; manage finances including monitoring, analyzing, forecasting, and reporting.
• Assess training needs and may develop associated training.
• May direct and/or supervise staff.

Minimum Education And Experience

Bachelor’s degree and five years of relevant experience, or combination of education and relevant experience.

Knowledge, Skills And Abilities

• Demonstrated ability to establish priorities, manage shifting priorities, and handle numerous time-sensitive projects with multiple deadlines.
• Ability to accomplish goals working through formal and informal channels, with diplomacy and tactfulness.
• Demonstrated creativity, problem solving, critical analysis, initiative, judgment and, decision-making skills.
• Demonstrated ability to develop and meet budget goals.
• Demonstrated solid planning and organizational skills.
• Demonstrated ability to develop and meet budget goals.
• Demonstrated experience working independently and as part of a team.
• Excellent interpersonal, written and oral communication skills.
• Strong relevant subject matter knowledge.
• Ability to direct the work of others, for jobs requiring supervision.