Administrative Associate / Residency Coordinator

Inside Higher Ed; Palo Alto (CA); In loco; USD 48.000 - 68.000; Tempo pieno

Descrizione del lavoro

A leading education organization in Stanford, CA is seeking an experienced Administrative Associate / Residency Coordinator to manage the IR Independent Residency Program. The incumbent will provide administrative support, handle inquiries, and coordinate events. Candidates must be highly organized and possess strong communication skills. This is a full-time role with competitive benefits and responsibilities in education and healthcare.

Competenze

• Three years of administrative experience or combination of education and relevant experience.
• Demonstrated success in following through and completing routine tasks.

Mansioni

• Manage IR Independent Residency Program.
• Respond to inquiries and determine appropriate actions.
• Perform scheduling and organizing for events and conferences.
• Draft and coordinate documents such as presentations and reports.
• Plan and schedule calendars and arrange travel.
• Process routine financial transactions and monitor them.
• Maintain office supplies and equipment.

Conoscenze

Proficient computer skills

Organizational skills

Verbal communication

Written communication

Customer service

Multi-tasking

Formazione

High school diploma

Descrizione del lavoro

Overview

Administrative Associate / Residency Coordinator role at Inside Higher Ed. Location: Stanford, CA. Schedule: Full-time. The Department of Radiology core values are based on professionalism, integrity, personal responsibility, and service. Our culture promotes, recognizes, and values the role of staff as partners in an environment that attracts and fosters the highest quality staff. We are seeking an experienced Residency Program Coordinator / Administrative Associate to support primarily the Interventional Radiology Division, which pioneers minimally invasive surgery. The incumbent will work with expert faculty and contribute to trainee education, patient clinical care, and research outcomes. The incumbent will manage the IR Independent Residency Program and provide administrative support to a couple of faculty, with potential to support multiple divisions. The candidate must be highly organized, detail-oriented, and able to multi-task and work independently.

Responsibilities

• Manage IR Independent Residency Program.
• Respond to inquiries, and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures.
• Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors.
• Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, complex reports, brochures, and displays.
• Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
• Process and monitor routine financial transactions, which may include researching and resolving discrepancies.
• Maintain office supplies and equipment; obtain vendor quotations, as needed. Coordinate office moves.
• May serve as the point of contact for general maintenance, health and safety, and other facility concerns within the unit(s); report any incidents or potential safety problems to appropriate representatives. Track completion of required training.
• Maintain approved content on websites.
• May perform human resources transactional support, e.g. time cards, I-9s, and/or faculty affairs support.
• May guide and train student and/or contingent workers including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, and reviewing work for quality and timeliness.
• Other duties may also be assigned.

Education & Experience (required)

• High school diploma and three years of administrative experience, or combination of education and relevant experience.

Knowledge, Skills And Abilities (required)

• Proficient computer skills and demonstrated experience with office software and email applications.
• Demonstrated success in following through and completing routine tasks.
• Strong organizational skills and attention to detail.
• Strong verbal and written communication skills.
• Excellent customer service and interpersonal skills.
• Ability to prioritize and multi-task.

Physical Requirements

• Constantly perform desk-based computer tasks.
• Frequently sitting.
• Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
• Rarely twist/bend/stoop/squat, kneel/crawl.
• Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Work Standards

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide.

As an organization that receives federal funding, Stanford University has a COVID-19 vaccination requirement that will apply to all university employees, including those working remotely in the United States and applicable subcontractors. To learn more about COVID policies and guidelines for Stanford University Staff, please visit https://cardinalatwork.stanford.edu/working-stanford/covid-19/interim-policies/covid-19-surveillance-testing-policy

To be considered for this position please visit our web site and apply online at: https://apptrkr.com/2802749

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.