Senior E-filing Specialist (Remote)

Proof; Austin (TX); Remote; USD 60,000 - 65,000; Full time

Benefits offered by this job

Medical/dental/vision insurance

Disability insurance

401(k)

Flexible time off

Phone stipend

Internet stipend

Equipment provided

Job summary

Proof is seeking a Senior E-Filing Specialist to serve as a subject-matter expert for complex filing work, ensuring accurate, timely, and high-quality results for our clients. This remote, full-time role emphasizes quality and proactive problem-solving, with a focus on improving processes to prevent recurring issues.

The ideal candidate brings 3+ years of legal e-filing experience and a meticulous approach to every document.

Qualifications

• 3+ years in legal e-filing, court filing, or related fields.
• Strong attention to detail and commitment to quality.
• Ability to handle escalations and ambiguous situations.

Responsibilities

• Initiate new cases and file documents through the filing lifecycle.
• Escalate and resolve complex or high-risk filing issues.
• Analyze non-standard scenarios and determine root causes.
• Support high-priority or sensitive client matters.
• Review filing exceptions and identify trends and risks.
• Meet turnaround times while ensuring accuracy and quality.

Skills

Legal e-filing experience

Attention to detail

Escalation management

Multitasking under deadlines

Judgment and risk awareness

Job description

We're Proof, a high-growth startup in the legal tech industry, founded in 2017. We offer a best-in-class legal services platform used by thousands of law firms and property management companies. Our platform enables law firms and collections parties to access efficient, transparent, and accessible legal and document delivery services, traditionally out of reach. We are on a path to double our business this year and are building a team to help us scale rapidly.

We welcome individuals from all backgrounds who are eager to help build a future where legal services are readily accessible, affordable, and efficient. If you have curiosity, passion, and a collaborative spirit to drive change in an outdated industry, we want you on our team.

Position Summary

The Senior E-Filing Specialist will serve as subject matter expert and problem solver for the team handling complex filing work, resolving escalations and exceptions, and helping ensure we consistently deliver accurate, timely, and high-quality results for our clients. Quality is fundamental to earning and maintaining our clients' trust.

This role is ideal for someone who does not simply ask, "How do I complete this filing?" but also "Why did this issue happen, and how can we prevent it from happening again?"

What You'll Do

• Complete new case initiations and subsequent filings thru entire filing lifecycle, including affidavits, motions, dismissals, and other case-related documents following client instructions and Proof procedures.
• Serve as a point of escalation for complex, unusual, or high-risk filing situations, researching and resolving rejected filings and other filing-related issues.
• Work through scenarios where standard procedures do not provide a clear answer, using research, judgment, and appropriate escalation.
• Assist with high-priority or sensitive client matters requiring elevated attention.
• Review exceptions, errors, and filing trends to identify areas of operational risk.
• Meet established turnaround times while maintaining a strong focus on accuracy and quality.

What You'll Bring

• 3+ years of prior experience with legal e-filing, court filing, legal operations, litigation support, collections, or a similar legal services environment strongly preferred.
• Exceptional attention to detail and commitment to quality.
• Comfortable handling escalations and situations where the answer is not immediately clear.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Strong judgment and willingness to raise concerns when something appears incorrect or creates risk.

Compensation

• $60,000-65,000 annual salary based on experience and location
• Eligible to participate in company bonus plan

Benefits

• Full time, remote, salary position
• Medical, dental, vision, disability insurance, and 401(k) available
• Flexible time off (paid planned and sick time, and paid holidays)
• Phone and Internet monthly stipend
• Necessary equipment provided

E-Verify

This company participates in E-Verify, for more information view the Participation and Right to Work Posters.