Senior DoD Healthcare Program Operations Coordinator / Team Lead

Arcetyp LLC; Bethesda (MD); On-site; USD 90,000 - 120,000; Full time

Job summary

Arcetyp LLC seeks a Senior DoD Healthcare Program Operations Coordinator / Team Lead for an on-site role at Fort Detrick, MD. You will lead admin/program coordination and support personnel processing, records, and travel coordination.

Responsibilities include coordinating taskers, agendas, and suspense tracking, and administering DoD systems like ETMS-2, LINCS, EDMS, and SharePoint. Strong communication and multi-priority management are essential.

Qualifications

• Senior-level executive/program coordination experience.
• Familiarity with DoD administrative processes and correspondence.
• Ability to manage task/suspense and multiple priorities.
• Strong records/document management abilities.
• Experience handling sensitive information.

Responsibilities

• Lead administrative and program coordination across the organization.
• Coordinate taskers, meetings, agendas, minutes, staffing packages, and suspense tracking.
• Support in-processing, org charts, rosters, records, purchase requests, travel/visitor coordination.
• Administer or support ETMS-2, LINCS, EDMS, SharePoint, OneNote and related systems.
• Standardize administrative processes across teams.

Skills

Executive coordination

DoD admin processes

Task/suspense management

Records management

Multitasking under pressure

Tools

Office 365

MS Word/Excel/PowerPoint

SharePoint

ETMS-2

LINCS

EDMS

ATAAPS

Job description

Arcetyp LLC is a growing small business that provides a broad range of consulting services to US Federal Government, US Military, and Commercial clients. Services include Management & IT Consulting, Program & Project Management, and Professional & Admin Services.

We accept direct hire candidates only, W2 employee hires. We do not accept 1099 independent consultants. We do not accept staffing firms. We do not accept corp-to-corp (C2C) candidates. We can't sponsor H1B.

Arcetyp LLC is looking for a Senior DoD Healthcare Program Operations Coordinator / Team Lead. This position is onsite and located in Fort Detrick, MD.

ESSENTIAL JOB FUNCTIONS:

• Lead administrative/program coordination support across the organization.
• Coordinate taskers, meetings, agendas, minutes, staffing packages, correspondence, and suspense tracking.
• Support personnel in-processing, organization charts, rosters, records, purchase requests, travel/visitor coordination, and office operations.
• Administer or support ETMS-2, LINCS, EDMS, SharePoint, OneNote, and related Government systems.
• Coordinate and standardize administrative processes across teams.

NECESSARY SKILLS AND KNOWLEDGE:

• Senior-level executive/program coordination.
• DoD administrative processes and correspondence.
• Task/suspense management.
• Records/document management.
• Ability to manage multiple competing priorities and senior stakeholders.

MINIMUM QUALIFICATIONS:

• Advanced Microsoft Office 365 proficiency.
• Strong written/verbal communication and organizational skills.
• Ability to manage numerous simultaneous efforts and deadlines.
• Ability to handle CUI, proprietary, acquisition-sensitive, and other sensitive information.
• Travel: Up to 20%

PREFERRED QUALIFICATIONS:

• Current PAE MP/DHA incumbent Program Coordinator or Administrative Team Lead.
• ETMS-2, LINCS, EDMS, ATAAPS and SharePoint experience.
• Fort Detrick experience.
• DHA tasker/staff-action experience.

Min. Citizenship Status Required:

U.S Citizenship.

LOCATION:

Fort Detrick, MD

COMPENSATION:

Pay and benefits information for this position will be provided to interested candidates that apply. Arcetyp offers a package of compensation and benefits to full-time salaried employees. Pay and Benefits from our client: we value and reward our team's dedication and hard work. As an employee, you'll enjoy a comprehensive benefits package, including medical, dental, and vision insurance, a 401(k) plan with company matching, tax-deferred savings options, supplementary benefits, paid time off, and professional development opportunities.

Arcetyp is an Equal Opportunity Employer and we highly value diversity of our workforce. We accept resumes from all interested parties and consider applicants for all positions without regard to race, color, religion, sex, national origin, age, marital status, sexual preference, personal appearance, family responsibility, the presence of a non-job-related medical condition or physical disability, matriculation, political affiliation, veteran status, or any other legally protected status.