Senior Documentation Closing Specialist (Loan Administration)

Dime Community Bank; Hauppauge (NY); On-site; USD 75,000 - 85,000; Full time

Job summary

Dime Commercial Bank is seeking a Senior Documentation Closing Specialist at its Hauppauge, Long Island headquarters. The role coordinates closings, reviews documents, and ensures compliance for various commercial loan types, serving as a liaison between borrowers, legal counsel, loan officers, and the loan transaction team.

Salary ranges from $75,000 to $85,000 annually, commensurate with experience. This is not a remote role and requires attachment of a recent resume.

Qualifications

• Minimum 3 years of experience with loan documentation.
• LaserPro or equivalent experience required.
• Advanced multitasking, time management, and organizational skills.
• Keen attention to detail.
• Advanced verbal and written communication skills.
• Strong working knowledge of Microsoft Office Suite.
• User knowledge of Fiserv 'Premier' system or equivalent, a plus.

Responsibilities

• Manage closing pipeline across loan types and keep status up to date for executive review.
• Create and maintain closing folders; ensure records are complete and accurate in loan system.
• Perform due diligence reviews including credit packages, collateral verification, and KYC.
• Prepare loan documentation using LaserPro and MS Word (Notes, Loan Agreement, Pledge, UCC filings, etc.).
• Coordinate closings with internal and external parties and validate with DocuSign.
• Ensure regulatory and internal compliance throughout closing process.
• Prepare loan funding/settlement; verify collateral holds, escrow items, and fees.
• Provide guidance to colleagues on closing procedures and compliance.

Skills

Verbal communication

Written communication

Time management

Organizational skills

Attention to detail

Tools

LaserPro

Microsoft Office

DocuSign

Fiserv Premier

Sageworks

Job description

Summary

Dime Commercial Bank (Dime) is currently hiring for a Senior Documentation Closing Specialist at its Headquarters in Hauppauge, Long Island. The Sr. Documentation Closing Specialist prepares and reviews documents, coordinates closings, and ensures compliance for Commercial Loans. The role also reviews and examines the commitment letter, LOI, credit approval, pricing, structure, and financial reporting requirements as necessary to prepare the legal documentation. The role also ensures compliance, completeness, and accuracy prior to execution. The Sr. Documentation Closing Specialist acts as a liaison between Borrowers, Legal Counsel, Loan Officers, and the Loan Transaction Team to facilitate a timely loan closing process and delivery of the loan package to Loan Booking.

Salary commensurate with experience, ranging from $75,000 to $85,000 annually. The exact compensation may vary based on relevant experience, skills, education, training, licensure and certifications, and location.

All applicants need to attach a recent resume. This is not a remote role.

Responsibilities

• Closing Pipeline. Manage own closing pipeline that rolls up to Commercial Bank Closing Pipeline. Loan types may include Commercial Lines of Credit, Commercial Mortgages, Construction Loans, Equipment Loans, Term Loans and Business Banking Loans. Keep pipeline updated on closing status for executive management. Requests to include New Originations, Renewals, Extensions, and/or Modifications.
• Document Management. Create and maintain a closing folder for each loan that is assigned. Maintain accurate records or closed loans and update loan system. Ensure Vikar record is complete to Board Loan. Participate as applicable with Credit File uploads.
• Due Diligence. Perform due diligence review, such as reviewing credit approval packages, collateral verification, Insurance Accords, Beneficial Ownership, Secretary of State and KYC.
• Document Preparation. Utilize Laser Pro and MSWord to prepare and complete loan documentation necessary for type of loan. This may include Promissory Note, Business Loan Agreement, Commercial Pledge, Security Agreement, UCC Filings and Loan Disbursement. Prepare and review any ancillary documents required, including, Flood Checklist, Closing Checklist, Escrow Statement, W9, Corelogic Tax Form, etc. Ensure accuracy prior to delivery to customer for execution.
• Closing Coordination. Work with internal and external parties to coordinate and facilitate closings. Utilize DocuSign and ensure proper validation.
• Compliance. Ensure compliance with applicable regulations and internal policies and procedures.
• Loan Funding. Prepare loan funding/loan settlement. Prior to funding, verify Collateral Holds; Escrow Holdback Deposits, 3rd Party Expenses, Commitment Fees, and Tax Escrow all have been accounted for. Ensure all require approvals and conditions have been met and documents have been reviewed for completeness.
• Training and Guidance. Provide guidance and support to colleagues on closing process, documentation procedures, and compliance requirements.

Qualifications

• Minimum3 years'experience with Loan Documentation.
• Laser Pro or equivalent experience required.
• Advanced, multi-tasking, time management, and organizational skills.
• Keen attention to detail.
• Advanced verbal and written communication skills.
• Strong working knowledge of Microsoft Office Suite.
• User working knowledge of Fiserv 'Premier' system or equivalent, a plus.
• User working knowledge of Sageworks or equivalent, a plus.
• Commercial regulatory compliance knowledge, a plus.