Senior Documentation Closing Specialist (Loan Administration)

BNB Bank; Hauppauge (NY); Hybrid; USD 75,000 - 85,000; Full time

Job summary

Dime Commercial Bank (Dime) is seeking a Senior Documentation Closing Specialist at its Hauppauge, NY headquarters. You will prepare and review loan documents, coordinate closings, and ensure compliance across commercial loan portfolios.

The role requires 3+ years in loan documentation, Laser Pro experience, and strong MS Office skills. This is a non-remote, on-site position with salary ranging from $75,000 to $85,000 depending on experience and location.

Qualifications

• Minimum 3 years' experience with Loan Documentation.
• Laser Pro or equivalent experience required.
• Advanced multitasking, time management, and organizational skills.
• Keen attention to detail and accuracy.
• Strong verbal and written communication skills.
• Proficiency with Microsoft Office Suite.
• Familiarity with Fiserv Premier or Sageworks a plus.
• Knowledge of commercial regulatory requirements a plus.

Responsibilities

• Closing Pipeline: manage closing pipeline up to Commercial Bank Closing Pipeline, update status for exec mgmt.
• Document Management: maintain closing folders and update loan system records.
• Due Diligence: review credit approvals, collateral, insurance, ownership, and KYC.
• Document Preparation: prepare promissory notes, loan agreements, security documents, and supporting forms.
• Closing Coordination: coordinate closings with internal/external parties and validate with DocuSign.
• Compliance: ensure regulatory compliance and internal policy adherence.
• Loan Funding: verify holds, escrows, expenses, and approvals prior to funding.
• Training and Guidance: support colleagues on processes and compliance.

Skills

Loan documentation

Time management

Attention to detail

Communication

MS Office

KYC knowledge

Tools

Laser Pro

MS Word

Job description

Senior Documentation Closing Specialist (Loan Administration)

Job Category: Lending

Requisition Number: SENIO003796

Locations

Showing 1 location

Description

Summary: Dime Commercial Bank (Dime) is currently hiring for a Senior Documentation Closing Specialist at its Headquarters in Hauppauge, Long Island. The Sr. Documentation Closing Specialist prepares and reviews documents, coordinates closings, and ensures compliance for Commercial Loans. The role also reviews and examines the commitment letter, LOI, credit approval, pricing, structure, and financial reporting requirements as necessary to prepare the legal documentation. The role also ensures compliance, completeness, and accuracy prior to execution. The Sr. Documentation Closing Specialist acts as a liaison between Borrowers, Legal Counsel, Loan Officers, and the Loan Transaction Team to facilitate a timely loan closing process and delivery of the loan package to Loan Booking.

Salary commensurate with experience, ranging from $75,000 to $85,000 annually. The exact compensation may vary based on relevant experience, skills, education, training, licensure and certifications, and location.

All applicants need to attach a recent resume. This is not a remote role.

Responsibilities:

• Closing Pipeline. Manage own closing pipeline that rolls up to Commercial Bank Closing Pipeline. Loan types may include Commercial Lines of Credit, Commercial Mortgages, Construction Loans, Equipment Loans, Term Loans and Business Banking Loans. Keep pipeline updated on closing status for executive management. Requests to include New Originations, Renewals, Extensions, and/or Modifications.
• Document Management. Create and maintain a closing folder for each loan that is assigned. Maintain accurate records or closed loans and update loan system. Ensure Vikar record is complete to Board Loan. Participate as applicable with Credit File uploads.
• Due Diligence. Perform due diligence review, such as reviewing credit approval packages, collateral verification, Insurance Accords, Beneficial Ownership, Secretary of State and KYC.
• Document Preparation. Utilize Laser Pro and MSWord to prepare and complete loan documentation necessary for type of loan. This may include Promissory Note, Business Loan Agreement, Commercial Pledge, Security Agreement, UCC Filings and Loan Disbursement. Prepare and review any ancillary documents required, including, Flood Checklist, Closing Checklist, Escrow Statement, W9, Corelogic Tax Form, etc. Ensure accuracy prior to delivery to customer for execution.
• Closing Coordination. Work with internal and external parties to coordinate and facilitate closings. Utilize DocuSign and ensure proper validation.
• Compliance. Ensure compliance with applicable regulations and internal policies and procedures.
• Loan Funding. Prepare loan funding/loan settlement. Prior to funding, verify Collateral Holds; Escrow Holdback Deposits, 3 rd Party Expenses, Commitment Fees, and Tax Escrow all have been accounted for. Ensure all require approvals and conditions have been met and documents have been reviewed for completeness.
• Training and Guidance. Provide guidance and support to colleagues on closing process, documentation procedures, and compliance requirements.

Qualifications:

• Minimum3 years'experience with Loan Documentation.
• Laser Pro or equivalent experience required.
• Advanced, multi-tasking, time management, and organizational skills.
• Keen attention to detail.
• Advanced verbal and written communication skills.
• Strong working knowledge of Microsoft Office Suite.
• User working knowledge of Fiserv ‘Premier’ system or equivalent, a plus.
• User working knowledge of Sageworks or equivalent, a plus.
• Commercial regulatory compliance knowledge, a plus.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
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