Senior Document Controller

Alternative Heat Ltd; Friendly (MD); On-site; USD 55,000 - 75,000; Full time

Job summary

An established industry player is seeking a Senior Document Controller to join their dynamic team. This role involves collaborating with the Document Control Manager to enhance business information management and project protocols. You will utilize specialized software to streamline document control processes and provide essential training to staff. With a commitment to continuous improvement, you will play a vital role in ensuring efficient documentation practices across projects. This is a fantastic opportunity to grow within a supportive environment that values career development and offers a range of benefits.

Benefits

Full in-house training

Competitive pension scheme

Life assurance scheme

Health cash plan

Access to a smart wellbeing platform

Annual flu vaccination

Free annual health check

Long service awards

Social events

Secure onsite parking

Qualifications

• Experience in document control and managing large volumes of information.
• Strong communication and training skills for staff.

Responsibilities

• Ensure adherence to Business Information Management protocols.
• Manage document control procedures and provide training.

Skills

Document Control Experience

Microsoft Office Skills

Communication Skills

Training Staff

Process Implementation

Coordination Skills

Tools

Viewpoint for Projects

Field View

Job description

Senior Document Controller

Application Deadline: 13 May 2025

Department: Document Control

Employment Type: Full Time

Location: Mallusk

Reporting To: Document Control Manager

Description

Alternative Heat specialises in the design, supply, and installation of a wide range of off-site prefabricated solutions for the commercial M&E sectors throughout Ireland and the UK. Through continuous investment in our teams and facilities, we have grown strongly over the years and established ourselves as a leader within the off-site pre-fabrication industry across Ireland and the UK.

Due to continued growth, we are looking to integrate a Senior Document Controller into our Document Control Team. This role is based in Mallusk and is a permanent contract.

Job Title

Senior Document Controller

Location: Mallusk, travel may be required

Hours: 8:00 am to 5:00 pm Monday to Thursday, 8:00 am to 3:00 pm Friday

Salary: Competitive depending on experience

Responsible to: Document Control Manager

Key Responsibilities

• Work closely with the Document Control Manager to ensure adherence to and development of Business Information Management and Project Information Protocols.
• Utilize Viewpoint for Projects CDE and Field View site management software for development and integration.
• Implement and continuously develop the division's document control procedures.
• Liaise with project and site teams to ensure understanding of document control procedures, providing training as needed.
• Organize and chair meetings with internal and external parties to set clear objectives for project and business development.
• Manage business archiving to ensure efficient storage and easy access of documentation.
• Continuously improve procedures and systems for document control.
• Provide feedback to design and project managers regarding documentation issues, including reporting on Document Control KPIs.
• Coordinate with all departments to ensure Field Systems are fully implemented.
• Manage the Document Transmittal process with clients.
• Ensure active projects have information recorded, uploaded onto the company's CDE, and distributed appropriately.

Skills, Knowledge, and Expertise

Essential Criteria:

• Previous experience in document control.
• Excellent Microsoft Office skills.
• Proven ability to work with senior management and implement new processes.
• Experience training staff in procedures and software.
• Ability to report on large volumes of information concisely.
• Strong verbal and written communication skills.
• Experience coordinating the work of others.

Desirable Criteria:

• Knowledge of Viewpoint for Projects (4P) CDE.
• Knowledge of Field View.
• Site document management experience.

Benefits

• Full in-house training and career development opportunities.
• Competitive pension scheme.
• Life assurance scheme.
• Health cash plan.
• Access to a smart wellbeing platform.
• Annual flu vaccination.
• Free annual health check during working hours.
• Annual leave increasing with length of service.
• Long service awards.
• Social events organized throughout the year.
• Access to a car emergency kit.
• Annual Christmas raffle.
• Annual allowance for branded clothing merchandise.
• Secure, free onsite parking.
• Departmental budget for team-building events.
• Free tea and coffee.
• Friendly and supportive working environment.