Document Control Specialist

Jacobs; Portland (OR); Hybrid; USD 60,339,000 - 105,662,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

Jacobs is seeking a Document Control Specialist to manage creation, receipt, review, distribution, tracking and archiving of project documentation. You will ensure quality, compliance, and timely information flow across multidisciplinary teams and external stakeholders.

You will set up and maintain document management systems, coordinate with engineering and project controls, and enforce naming conventions while supporting project closeout and archival efforts.

Qualifications

• 2 years of document control experience in engineering, construction, or EPC project environments.
• Experience with electronic document management systems (e.g., Aconex, ProjectWise, Autodesk Construction Cloud/BIM 360, QuickBase, Procore, EIDA, SharePoint, or similar).
• Strong knowledge of document control processes, revision management, specifications, and transmittal workflows.
• High diligence with the ability to manage large volumes of documents and competing priorities.
• Proficiency in Microsoft Office Products

Responsibilities

• Set up and maintain the project document management system including metadata, numbering, and workflows.
• Organize and maintain project Specifications with correct word formatting and revisions.
• Receive, log, quality-check, distribute, and track engineering deliverables per procedures and schedules.
• Manage document reviews, approvals, revisions, and version control with full audit traceability.
• Prepare and manage transmittals and submittals to and from clients, partners, and other stakeholders; track responses and due dates.
• Enforce document control procedures, standards, and naming conventions.
• Generate document reports to manage workflow, status reports, and KPIs.
• Coordinate with Engineering, Project Controls, Learning and Development, IT, Construction, Quality, and external stakeholders to resolve issues.
• Support project closeout, including turnover, as-built records, and final archival.
• Provide system support and guidance to project team members.

Skills

Attention to detail

Time management

Communication

Education

Associate or bachelor’s degree or equivalent experience

Tools

Aconex

ProjectWise

Autodesk Construction Cloud/BIM 360

Procore

SharePoint

QuickBase

EIDA

Job description

At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.

Your impact

Role Summary

The Document Control Specialist manages the creation, receipt, review, distribution, tracking, and archival of project documentation to ensure quality, compliance, and timely information flow across multidisciplinary teams and external stakeholders. The role supports one or more projects and adheres to Jacob's standards, client requirements, and contractual deliverables.

Key Responsibilities

• Set up and maintain the project document management system including metadata, numbering, and workflows.
• Organize and maintain project Specifications to include word processing to correct word formatting and ensure that correct revisions are in the deliverable/milestone.
• Receive, log, quality-check, distribute, and track engineering deliverables in accordance with project procedures and schedules.
• Manage document reviews, approvals, revisions, and version control with full audit traceability.
• Prepare and manage transmittals and submittals to and from clients, partners, and other stakeholders as directed, track responses and due dates.
• Enforce document control procedures, standards, and naming conventions.
• Generate document reports that assist in managing workflow, status reports, and key performance metrics.
• Coordinate with Engineering, Project Controls, Learning and Development, IT, Construction, Quality, and external stakeholders to resolve document issues.
• Support project closeout, including turnover, as-built records, and final archival.
• Provide system support and guidance to project team members.

Required Qualifications

• 2 years of document control experience within engineering, construction, or EPC project environments.
• Experience with electronic document management systems (e.g., Aconex, ProjectWise, Autodesk Construction Cloud/BIM 360, QuickBase, Procore, EIDA, SharePoint, or similar).
• Strong knowledge of document control processes, revision management, Specifications, and transmittal workflows.
• High diligence with the ability to manage large volumes of documents and competing priorities.
• Proficiency in Microsoft Office Products

Here’s what you’ll need

Preferred Qualifications

• Experience supporting large, multidisciplinary engineering projects or joint ventures.
• Familiarity with ISO 900.
• Exposure to BIM deliverables and model-related documentation.
• Associate or bachelor’s degree, or Experience in Engineering, Construction Management, or a related field, or equivalent experience.

Work Environment

Office, hybrid, or remote based depending on project requirements. Occasional travel may be required. Shift may require a 3PM-11PM work schedule

Our health and welfare benefits are designed to invest in you, and in the things you care about. Your health. Your well-being. Your security. Your future. Employees have access to medical, dental, vision and basic life insurance, 401(k) plan, paid time off (allocated plans start date 17 days per calendar year), seven paid holidays, and caregiver leave and the ability to purchase company stock at a discount as well as legally mandated benefits.

The base salary range for this position is $43,800.00 to $76,700.00; though will be paid hourly based on hours worked. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. Job posted on September 17, 2026. This position will be open for at least 3 days.

Qualified applicants with criminal histories will be considered for employment

We value collaboration and believe that in-person interactions are crucial for both our culture and client delivery. We empower employees with our hybrid working policy, allowing them to split their work week between Jacobs offices/projects and remote locations enabling them to deliver their best work.

Your application experience is important to us, and we're keen to adapt to make every interaction even better. If you require further support or reasonable adjustments with regards to the recruitment process (for example, you require the application form in a different format), please contact the team via Careers Support.