Project Controls – Document Controller

SmartRecruiters, Inc.; Boston (MA); On-site; USD 120,000 - 130,000; Full time

Job summary

AECOM is seeking a Project Controls – Document Controller to support Boston area projects by organizing, tracking, distributing, and maintaining project documentation throughout the lifecycle. The role ensures records are accurate, current, secure, and accessible to authorized team members.

The candidate will work with project managers, design teams, contractors and clients, establishing procedures, maintaining revision histories, and delivering reports while upholding quality and compliance

Qualifications

• Bachelor’s degree in Construction Management or Information Management plus four years of related experience or demonstrated equivalency.
• Experience in project controls, project administration, document management, construction management, or operations management.

Responsibilities

• Establish, implement, and maintain document control procedures and SOPs.
• Manage PMIS documentation workflows including RFIs, submittals, shop drawings and closeout records.
• Verify document completeness, formatting, numbering, and archiving; maintain revision histories.
• Monitor workflows and follow up to ensure timely responses and approvals.
• Produce weekly/monthly document control reports and KPIs.
• Provide onboarding and system training on document control procedures.
• Coordinate user access and permissions; participate in project meetings with updates.

Skills

Project controls

Document management

Quality audits

Reporting dashboards

Education

Bachelor’s degree in Construction Management or Information Management

Tools

Procore

e-Builder

Kahua

InEight

PMWeb

Autodesk Construction Cloud

Aconex

SharePoint

Microsoft Office

Job description

• Legal Entity: AECOM Technical Services Inc
• Business Line: PPM
• Work Location Model: On-Site
• Primary Location: US - Boston, MA - One Federal St
• Compensation: USD 120,000 - USD 130,000 - yearly

Company Description

Work with Us. Change the World.

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

Job Description

AECOMis seeking a highly qualifiedProject Controls – Document Controllerwhowill support projects throughout the Boston area by managing, organizing, tracking, distributing, and maintaining project documentation throughout the project lifecycle. This position will help ensure that project records are accurate, current, securely maintained, and readily accessible to authorized team members.The successful candidate must possess excellent organizational, communication, and relationship-building skills and be capable of working independently and collaboratively in a fast-paced, client-focused environment. The Document Controls Specialist will coordinate closely with project managers, project controls personnel, design teams, contractors, consultants, and client representatives to maintain effective document control processes and support compliance with project requirements.

• Establish, implement, and maintain document control procedures, including Standard Operating Procedures (SOPs), workflows, filing structures, naming conventions, and revision-control standards.
• Manage project documentation and document-review workflows within the designated Project Management Information System (PMIS), including RFIs, submittals, shop drawings, transmittals, design documents, technical reports, meeting minutes, change management documentation, contracts, permits, inspection reports, and closeout records.
• Verify that documents are complete, properly formatted, accurately numbered, and submitted in accordance with established procedures; maintain revision histories and ensure superseded documents are appropriately identified and archived.
• Monitor document-review workflows and follow up with responsible parties to support timely responses and approvals; distribute approved documents to authorized project participants and confirm teams are working from current versions.
• Perform routine quality-control reviews and audits of project records to identify missing, duplicate, outdated, or incorrectly filed documents; recommend process improvements to strengthen document quality, consistency, and accessibility.
• Produce weekly and monthly document control reports, including logs of overdue submissions, outstanding reviews, workflow status, and support the development of document control key performance indicators and dashboards.
• Provide onboarding, system training, and ongoing support to project team members, consultants, and contractors regarding document control procedures and system navigation.
• Coordinate with project leadership to maintain user access, permissions, distribution groups, and confidentiality requirements; participate in project meetings to provide updates on document status and outstanding items.

Qualifications

• Bachelor’s degree in Construction Management, Information Management or a related discipline plus four years of related experienceor demonstrated equivalency of experience and/or education.
• Experience in project controls, project administration, document management, construction management, or operations management.

Preferred Qualifications

• Demonstrated experience managing large volumes of technical and administrative project documentation.
• Experience processing and tracking RFIs, submittals, drawings, specifications, transmittals, correspondence, change documentation, and closeout records.
• Familiarity with construction terminology, project delivery processes, quality-management requirements, and regulatory documentation.
• Experience supporting document management throughout design, procurement, construction, commissioning, and project closeout.
• Experience preparing document control reports, dashboards, performance metrics, and audit findings.
• Proficiency in Microsoft Office applications, SharePoint, dashboards, and PMIS platforms such as Procore, e-Builder, Kahua, InEight, PMWeb, Autodesk Construction Cloud, or Aconex.
• Project Management Professional (PMP) certification is a plus.

Additional Information

• Sponsorship for U.S. employment authorization is not available now or in the future for this position.
• Relocation assistance is not available for this position.

At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.

About AECOM

AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options,well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.

AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com.

What makes AECOM a great place to work

You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community—where you have the freedom to grow in a world of opportunity.

As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.

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