Senior Document Control Manager - Federal Projects

AECO; San Diego (CA); On-site; USD 75,000 - 100,000; Full time

Job summary

AECOM Technical Services Inc seeks a highly organized Document Control Manager to support federal infrastructure projects. You will lead records management, establish controls, and oversee administrative functions across multiple sites, including San Diego, Robles Junction, Sonoita, Casa Grande, and Indio.

The role requires a Bachelor’s degree and 6+ years in document control, with experience in EDMS and federal compliance.

Qualifications

• Bachelor’s degree and 6+ years of related document control, records management, or project administration experience or demonstrated equivalency of experience and/or education.

Responsibilities

• Lead and manage all records management and document control activities for federal projects and programs.
• Develop, implement, and maintain document control procedures, standards, and workflows to ensure compliance with company and client requirements.
• Establish and oversee document management systems, ensuring proper document storage, version control, retention, and retrieval practices.
• Direct and supervise document control personnel, providing guidance, training, and performance oversight.
• Coordinate administrative activities across project teams, ensuring efficient workload distribution and resource allocation.
• Review project documentation for completeness, accuracy, and compliance with contractual and regulatory requirements.
• Interface with project managers, technical staff, clients, subcontractors, vendors, and regulatory agencies regarding document control processes and deliverables.
• Monitor and manage document transmittals, correspondence logs, records inventories, and project closeout documentation.
• Identify process improvement opportunities and implement best practices to enhance document management efficiency and quality.
• Review and manage office invoices, budgets, and administrative expenditures related to document control operations.
• Support audits, quality assurance reviews, and records management compliance assessments.
• Resolve document control issues, administrative challenges, and workflow bottlenecks to maintain project schedules and deliverables.

Skills

Document control

Records management

Project administration

Education

Bachelor’s degree

Tools

EDMS

Records management software

Microsoft Office

Job description

AECOM Technical Services Inc seeks a highly organized Document Control Manager to support federal infrastructure projects. You will lead records management, establish controls, and oversee administrative functions across multiple sites, including San Diego, Robles Junction, Sonoita, Casa Grande, and Indio.

The role requires a Bachelor’s degree and 6+ years in document control, with experience in EDMS and federal compliance.