Senior Docketing Manager & Legal Process Leader

Bowman and Brooke LLP; San Diego (CA); Hybrid; USD 100,000 - 115,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Firm paid life insurance

Short and long-term disability

Retirement savings plan with employer

Job summary

Bowman and Brooke LLP seeks a Docketing Manager to oversee all docketing operations in a multi-office setting, ensuring accurate deadlines and filings across jurisdictions. You will serve as the subject matter expert for CompuLaw Vision and Milana, lead two docketing specialists, and collaborate with attorneys and IT to integrate docketing data with the firm’s systems.

The ideal candidate has 7–10 years in docketing, a California rules background, and deep knowledge of federal/state e-filing.

Qualifications

• Bachelor’s degree required; paralegal certificate or equivalent legal education preferred.
• Minimum of 7–10 years of progressively responsible docketing experience in a law firm or similar setting.
• Experience supervising docketing personnel in a distributed or multi-office environment.
• Hands-on expertise with CompuLaw Vision and/or Milana docketing software, including rule sets and templates.
• Strong knowledge of federal/state e-filing systems (CM/ECF, NYSCEF, portals).
• Familiarity with iManage and Microsoft Office Suite; APIs or data feeds a plus.

Responsibilities

• Oversee the daily operation of the docketing department across multiple offices.
• Administer CompuLaw Vision and/or Milana docketing platforms.
• Calculate and verify deadlines per court rules across jurisdictions.
• Directly supervise two docketing specialists.
• Develop QC procedures and ensure compliance with deadlines and rules.
• Monitor updates to federal, state, and local court rules.
• Collaborate with attorneys, paralegals, and IT to integrate docketing data with DMS and case management systems.
• Generate regular and ad hoc docketing status reports for management.
• Identify workflow improvements to reduce risk and improve efficiency.
• Coordinate electronic filing across CM/ECF, state, and administrative tribunals.
• Develop and deliver firm-wide docketing training for staff in all U.S. offices.

Skills

Leadership

Attention to detail

Communication

Working under pressure

Analytical mindset

Professionalism

Education

Bachelor's degree

Paralegal certificate

Tools

CompuLaw Vision

Milana

CM/ECF

NYSCEF

iManage

Microsoft Office

Job description

Bowman and Brooke LLP seeks a Docketing Manager to oversee all docketing operations in a multi-office setting, ensuring accurate deadlines and filings across jurisdictions. You will serve as the subject matter expert for CompuLaw Vision and Milana, lead two docketing specialists, and collaborate with attorneys and IT to integrate docketing data with the firm’s systems.

The ideal candidate has 7–10 years in docketing, a California rules background, and deep knowledge of federal/state e-filing.