Docketing Operations Lead - Law Firm Litigation

Bowman and Brooke LLP; San Jose (CA); Hybrid; USD 100,000 - 115,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Life insurance

Disability insurance

Profit-sharing retirement plan

Job summary

Bowman and Brooke LLP, a national product liability boutique, seeks a Docketing Manager in a hybrid role focused on California rules and multi-office docketing operations. You will oversee deadlines, filings, and compliance while mentoring two docketing specialists and coordinating with IT and legal staff.

The ideal candidate has deep experience with CompuLaw Vision and Milana, CM/ECF, NYSCEF, and iManage, ensuring accurate calendars and efficient workflows across the firm.

Qualifications

• Bachelor’s degree required; paralegal certificate or equivalent legal education preferred.
• Minimum of 7–10 years of progressively responsible docketing experience in a law firm, corporate legal department, or legal services organization.
• Experience supervising docketing personnel and providing guidance or training in a distributed or multi-office environment.
• Demonstrated hands-on expertise with CompuLaw Vision and/or Milana docketing software, including configuration and troubleshooting.

Responsibilities

• Docket Management: oversee daily operation of the docketing department across all active matters.
• CompuLaw and Milana Administration: act as primary system administrator for CompuLaw Vision and Milana.
• Deadline Calculation and Verification: compute and verify litigation deadlines per court rules.
• Team Leadership: supervise two docketing specialists.
• Quality Assurance: develop and enforce QA procedures.
• Court Rule Updates: monitor and implement rule updates.
• Cross-Functional Collaboration: partner with attorneys, paralegals, staff, IT; integrate docketing data with DMS and case mgmt systems.
• Reporting and Analytics: generate reports on docket status and metrics.
• Process Improvement: streamline workflows and reduce risk.
• Compliance and Risk Mitigation: ensure compliance with court rules and ethics.
• E-Filing Oversight: coordinate e-filing across jurisdictions (CM/ECF, state portals).
• Training and Documentation: deliver firm-wide docketing training.

Skills

leadership

attention to detail

communication

time management

analytical thinking

Education

Bachelor’s degree

Paralegal certificate or equivalent

Tools

CompuLaw Vision

Milana docketing

CM/ECF

NYSCEF

iManage

MS Office

Job description

Bowman and Brooke LLP, a national product liability boutique, seeks a Docketing Manager in a hybrid role focused on California rules and multi-office docketing operations. You will oversee deadlines, filings, and compliance while mentoring two docketing specialists and coordinating with IT and legal staff.

The ideal candidate has deep experience with CompuLaw Vision and Milana, CM/ECF, NYSCEF, and iManage, ensuring accurate calendars and efficient workflows across the firm.