Senior Elections & Voter Records Deputy Recorder

Gila County Community College; Payson (AZ); On-site; USD 42,000 - 56,000; Full time

Job summary

Gila County Recorder’s Office seeks a detail-oriented records technician to receive and review official documents, determine actions under state and federal rules, and maintain the county voter registration database.

The role provides customer service, performs historical research of public records, assists with election materials, and supports the Chief Registrar of Voters in planning upcoming elections, while handling scanning and indexing tasks.

Qualifications

• High School Diploma or GED with additional specialized or technical training courses.
• Four (4) years Recorder’s Office experience or general office work; or equivalent combination of education, training and experience.
• Arizona Secretary of State Election Officer Certification and Handwriting Verification Certification.
• Must possess and maintain a valid Driver’s License.

Responsibilities

• Conducts special research and analysis projects, summarizes data and generates reports.
• Provides customer service; responds to requests for information; updates, retrieves and releases information according to procedures and refers matters requiring policy interpretation to supervisor for resolution.
• Maintains accounting and transaction records and filing systems; enters cashiering data into computer systems; invoices for and receives payments; processes transactions; updates accounts and balances receipts.
• Enters information into computer system programs to initiate actions based on documents received and applies proper codes and indexing information resulting from review of the documents.
• Performs document scanning and processing; scans document images in accordance with State, Federal and County quality standards.
• Reviews, processes and researches technical and official documents for the CRO and determines appropriate action to perform duties within scope of authority and training, and in compliance with State, Federal and County regulations, policies and quality standards.
• Reviews documents for validity and accuracy of information and record; files, sorts and distributes official documents and voter registration cards.
• Maintains complex voter registration database.
• Manages all phases of printing and mailing of voter materials. Assists in all phases of mailing and receiving ballots.
• Assists the Chief Registrar of Voters in planning, organizing and preparing for upcoming elections.
• Verifies signatures on early ballot affidavits, candidate petitions and provisional/conditional provisional ballots within specified time frames as required by Arizona Revised State Statutes.
• Prepares early ballot distribution for all Elections.
• Performs other duties as assigned.

Skills

Document processing

Imaging equipment

Math skills

Recordkeeping

Error reconciliation

Education

High School Diploma or GED

Tools

Imaging equipment

Job description

Gila County Recorder’s Office seeks a detail-oriented records technician to receive and review official documents, determine actions under state and federal rules, and maintain the county voter registration database.

The role provides customer service, performs historical research of public records, assists with election materials, and supports the Chief Registrar of Voters in planning upcoming elections, while handling scanning and indexing tasks.