Senior Deputy JP Clerk

Galveston County Human Resources; Galveston (TX); On-site; USD 40,000 - 49,000; Full time

Job summary

Galveston County Human Resources seeks a deputy court clerk support role within the Justice of the Peace, Pct. 2 department.

The position provides specialized administrative and technical assistance to the assigned department and supports court personnel with filing, records, and correspondence. Responsibilities include assisting court personnel, handling inquiries, answering calls, processing citations and invoices, managing mail, and preparing reports.

Qualifications

• Requires High School graduation or GED equivalent.
• Requires four years of deputy court clerk experience or closely related experience.

Responsibilities

• Assists all Court Personnel in the Court where needed.
• Assists all Court Personnel in the Department regarding the filing of all cases filed within the department.
• Responds to inquiries and requests from other departments and the general public; resolves problems as appropriate.
• Answers telephone; directs calls, answers questions, and takes messages as appropriate.
• Performs research and provides information
• Issues and/or files citations, cases, subpoena warrants, and other court orders.
• Prepares cost bills and invoices.
• Operates the cash register and runs daily reports.
• Prepares, types, and distributes reports.
• Provides certified or plain copies to requesting persons, organizations, or municipalities.
• Develops and prepares forms and correspondence.
• Assists department employees with personal computer and IT questions.
• Receives, sorts, opens, and distributes mail; stamps and mails outgoing mail; performs large-scale mail-outs.
• Performs standard office functions, including faxing, copying, shredding, filing, and typing.
• Provides assistance in locating and providing court dockets to the court when needed.
• Performs assistance in scanning Court Documents and verifying them.
• Remains aware of all laws and changes, procedures, and requirements that apply to the Court, recordings, and judicial proceedings to the County Clerk's Office.
• Performs related work as assigned.

Education

High School graduation or GED

Four years deputy court clerk experience

Job description

General Description

The purpose of this class is to provide specialized administrative and technical assistance to an assigned department and may perform any or all of the functions outlined below.

Duties and Responsibilities

The functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the class as necessary.

• Assists all Court Personnel in the Court where needed.
• Assists all Court Personnel in the Department regarding the filing of all cases filed within the department.
• Responds to inquiries and requests from other departments and the general public; resolves problems as appropriate.
• Answers telephone; directs calls, answers questions, and takes messages as appropriate.
• Performs research and provides information
• Issues and/or files citations, cases, subpoena warrants, and other court orders.
• Prepares cost bills and invoices.
• Operates the cash register and runs daily reports.
• Prepares, types, and distributes reports.
• Provides certified or plain copies to requesting persons, organizations, or municipalities.
• Develops and prepares forms and correspondence.
• Assists department employees with personal computer and IT questions.
• Receives, sorts, opens, and distributes mail; stamps and mails outgoing mail; performs large-scale mail-outs.
• Performs standard office functions, including faxing, copying, shredding, filing, and typing.
• Provides assistance in locating and providing court dockets to the court when needed.
• Performs assistance in scanning Court Documents and verifying them.
• Remains aware of all laws and changes, procedures, and requirements that apply to the Court, recordings, and judicial proceedings to the County Clerk's Office.
• Performs related work as assigned.

Minimum Education and Experience Requirements

• Requires High School graduation or GED equivalent.
• Requires four years of deputy court clerk experience or closely related experience.

Physical Demands/Work Environment

Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.

Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.

The work is typically performed sitting at a desk or table or while intermittently sitting, standing, bending, crouching, or stooping. The employee occasionally lifts light and heavy objects.

The work is typically performed in an office.

Emergency Preparedness Tier Level: 4

Special Certifications and Licenses

None.

Department

Justice of the Peace, Pct. 2

Salary

$44,550.00