Senior Department Operations & Finance Manager

University of California; Los Angeles (CA); On-site; USD 90,000 - 190,000; Full time

Job summary

University of California in Los Angeles seeks a Department Administrative Manager to coordinate and administer core departmental business operations. The role supports budgeting, HR, procurement, facilities, and compliance, delivering reports and actionable recommendations to leadership.

The position emphasizes execution, coordination, and advisory support in a complex research environment, partnering with DLAM and UCLA offices.

Qualifications

• Bachelor's degree in business administration, heath administration, public administration, or related field.
• Five (5) or more years of progressively responsible experience in business operations, administration, financial management, program coordination, or project management.
• Three (3) to Five (5) years coordinating work across multiple functional areas without direct supervisory authority.
• Thorough knowledge of administrative operations including financial administration, procurement, HR coordination, facilities, records, and PM.
• Ability to analyze complex operational and financial information, identify risks and alternatives, and develop clear, practical recommendations.
• Knowledge of budgeting, financial analysis, reconciliation, forecasting, internal controls, and management reporting.
• Ability to interpret and apply policies, procedures, and regulatory requirements in a complex institutional environment.
• Strong project management skills including planning, prioritization, risk tracking, stakeholder coordination, and timely delivery of results.
• Excellent written and verbal communication skills, including preparation of concise reports, presentations, procedures, and executive-level correspondence.
• Ability to establish cooperative working relationships and influence outcomes across organizational levels without relying on direct authority.
• Demonstrated discretion and sound judgment when handling confidential, sensitive, or high-impact information.
• Ability to independently organize and manage competing priorities, changing deadlines, and assignments of diverse scope.
• Advanced proficiency with Microsoft Office applications, particularly Excel, Word, PowerPoint, Outlook, and collaborative tracking tools.
• Commitment to service, continuous improvement, collaboration, accountability, and inclusive workplace practices.

Responsibilities

• Coordinate and administer core departmental business operations.
• Monitor budgets and business processes; coordinate HR and procurement activities.
• Support facilities and compliance needs; develop reports and recommendations.
• Provide execution, coordination, analysis, and advisory support to leadership.

Skills

Budget management

Financial analysis

Cross-functional coordination

Project management

HR coordination

Procurement coordination

Regulatory compliance

Executive communication

Education

Bachelor's degree in business administration

Equivalent combination of education and experience

Tools

Excel

Word

PowerPoint

Outlook

SharePoint

Job description

University of California in Los Angeles seeks a Department Administrative Manager to coordinate and administer core departmental business operations. The role supports budgeting, HR, procurement, facilities, and compliance, delivering reports and actionable recommendations to leadership.

The position emphasizes execution, coordination, and advisory support in a complex research environment, partnering with DLAM and UCLA offices.