Department Administrative Manager, DLAM

UCLA Health; Los Angeles (CA); On-site; USD 89,000 - 190,000; Full time

Job summary

UCLA Health in Los Angeles is seeking a Department Administrative Manager within the Division of Laboratory Animal Medicine to oversee core operations and strategic initiatives.

The role reports to the Executive Director and requires managing budgets, HR, procurement, and facilities while delivering concise executive-level reports and maintaining strong stakeholder relationships across UCLA and DGSOM.

Qualifications

• Bachelor’s degree in business administration, public administration, finance, health administration, or related field.
• Five or more years of progressively responsible experience in business operations and financial management.
• Experience coordinating work across multiple functional areas without direct supervision.
• Strong knowledge of budgeting, forecasting, internal controls, and management reporting.
• Excellent written and verbal communication and ability to influence across levels.

Responsibilities

• Coordinate and administer core departmental business operations.
• Monitor budgets, procurement, HR coordination, and facilities needs.
• Develop reports and recommendations to advance department priorities.
• Provide advisory support and project management across the DLAM.

Skills

Stakeholder collaboration

Project management

Advanced Excel

Written and verbal communication

Budget tracking

Education

Bachelor’s degree in business administration, public administration, finance, heath administration, or a related field

Master’s degree in business, public administration, health administration, or related field

Tools

MS Office suite (Excel, Word, PowerPoint, Outlook)

Job description

Work Schedule

Monday-Friday, 8:00am-5:00pm

Posted Date

11/10/2026

Salary Range: $88900.00 - 190300.00 Annually

Employment Type

Duration

Indefinite

Job #

34060

Primary Duties and Responsibilities

Reporting to the Division of Laboratory Animal Medicine (DLAM) Executive Director, the Department Administrative Manager serves as a senior individual contributor responsible for coordinating and administering core departmental business operations. The position provides operational, financial, analytical, project management, and administrative support across a complex research and service environment. Working in close partnership with departmental leadership and centralized DGSOM and UCLA administrative offices, the Manager monitors budgets and business processes, coordinates human resources and procurement activities, supports facilities and compliance needs, develops reports and recommendations, and advances department priorities. This role will focus on execution, coordination, analysis, and advisory support.

Annual Salary Range: $89,900.00 - $190,300.00

Job Qualifications

Required:

• Bachelor’s degree in business administration, public administration, finance, heath administration, or a related field, and/or equivalent combination of education and experience.
• Five (5) or more years of progressively responsible experience in business operations, administration, financial management, program coordination, or project management.
• Three (3) to Five (5) years of experience coordinating work across multiple functional areas and stakeholders without direct supervisory authority.
• Thorough knowledge of administrative operations, including financial administration, procurement, human resources coordination, facilities, records, and project management.
• Demonstrated ability to analyze complex operational and financial information, identify risks and alternatives, and develop clear, practical recommendations.
• Knowledge of budgeting, financial analysis, reconciliation, forecasting, internal controls, and management reporting.
• Ability to interpret and apply policies, procedures, and regulatory requirements in a complex institutional environment.
• Strong project management skills, including planning, prioritization, risk tracking, stakeholder coordination, and timely delivery of results.
• Excellent written and verbal communication skills, including preparation of concise reports, presentations, procedures, and executive-level correspondence.
• Ability to establish cooperative working relationships and influence outcomes across organizational levels without relying on direct authority.
• Demonstrated discretion and sound judgment when handling confidential, sensitive, or high-impact information.
• Ability to independently organize and manage competing priorities, changing deadlines, and assignments of diverse scope.
• Advanced proficiency with Microsoft Office applications, particularly Excel, Word, PowerPoint, Outlook, and collaborative tracking tools.
• Commitment to service, continuous improvement, collaboration, accountability, and inclusive workplace practices.

Preferred:

• Master’s degree in business, public administration, health administration, or a related field.
• Experience working in complex research, academic, healthcare, or highly regulated environment.
• Knowledge of University administrative systems, policies, and procedures related to finance, procurement, human resources, and research administration.
• Experience supporting compliance, safety, audit, records management, or business continuity activities in a regulated environment.

As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer. Current/former UC employees are subject to a personnel file review.