Department Administrative Manager, DLAM

University of California; Los Angeles (CA); On-site; USD 90,000 - 190,000; Full time

Job summary

University of California in Los Angeles seeks a Department Administrative Manager to coordinate and administer core departmental business operations. The role supports budgeting, HR, procurement, facilities, and compliance, delivering reports and actionable recommendations to leadership.

The position emphasizes execution, coordination, and advisory support in a complex research environment, partnering with DLAM and UCLA offices.

Qualifications

• Bachelor's degree in business administration, heath administration, public administration, or related field.
• Five (5) or more years of progressively responsible experience in business operations, administration, financial management, program coordination, or project management.
• Three (3) to Five (5) years coordinating work across multiple functional areas without direct supervisory authority.
• Thorough knowledge of administrative operations including financial administration, procurement, HR coordination, facilities, records, and PM.
• Ability to analyze complex operational and financial information, identify risks and alternatives, and develop clear, practical recommendations.
• Knowledge of budgeting, financial analysis, reconciliation, forecasting, internal controls, and management reporting.
• Ability to interpret and apply policies, procedures, and regulatory requirements in a complex institutional environment.
• Strong project management skills including planning, prioritization, risk tracking, stakeholder coordination, and timely delivery of results.
• Excellent written and verbal communication skills, including preparation of concise reports, presentations, procedures, and executive-level correspondence.
• Ability to establish cooperative working relationships and influence outcomes across organizational levels without relying on direct authority.
• Demonstrated discretion and sound judgment when handling confidential, sensitive, or high-impact information.
• Ability to independently organize and manage competing priorities, changing deadlines, and assignments of diverse scope.
• Advanced proficiency with Microsoft Office applications, particularly Excel, Word, PowerPoint, Outlook, and collaborative tracking tools.
• Commitment to service, continuous improvement, collaboration, accountability, and inclusive workplace practices.

Responsibilities

• Coordinate and administer core departmental business operations.
• Monitor budgets and business processes; coordinate HR and procurement activities.
• Support facilities and compliance needs; develop reports and recommendations.
• Provide execution, coordination, analysis, and advisory support to leadership.

Skills

Budget management

Financial analysis

Cross-functional coordination

Project management

HR coordination

Procurement coordination

Regulatory compliance

Executive communication

Education

Bachelor's degree in business administration

Equivalent combination of education and experience

Tools

Excel

Word

PowerPoint

Outlook

SharePoint

Job description

Description

Reporting to the Division of Laboratory Animal Medicine
(DLAM) Executive Director, the Department Administrative Manager serves as a
senior individual contributor responsible for coordinating and administering
core departmental business operations. The position provides operational,
financial, analytical, project management, and administrative support across a
complex research and service environment. Working in close partnership with
departmental leadership and centralized DGSOM and UCLA administrative offices,
the Manager monitors budgets and business processes, coordinates human
resources and procurement activities, supports facilities and compliance needs,
develops reports and recommendations, and advances department priorities. This
role will focus on execution, coordination, analysis, and advisory support.

Annual Salary Range: $89,900.00 - $190,300.00

Qualifications

Required

• Bachelor's degree in business administration,
  public administration, finance, heath administration, or a related field,
  and/or equivalent combination of education and experience.


• Five (5) or more years of progressively
  responsible experience in business operations, administration, financial
  management, program coordination, or project management.


• Three (3) to Five (5) years of experience
  coordinating work across multiple functional areas and stakeholders without direct
  supervisory authority.


• Thorough knowledge of administrative operations,
  including financial administration, procurement, human resources coordination,
  facilities, records, and project management.


• Demonstrated ability to analyze complex
  operational and financial information, identify risks and alternatives, and
  develop clear, practical recommendations.


• Knowledge of budgeting, financial analysis,
  reconciliation, forecasting, internal controls, and management reporting.


• Ability to interpret and apply policies,
  procedures, and regulatory requirements in a complex institutional environment.


• Strong project management skills, including
  planning, prioritization, risk tracking, stakeholder coordination, and timely
  delivery of results.


• Excellent written and verbal communication
  skills, including preparation of concise reports, presentations, procedures,
  and executive-level correspondence.


• Ability to establish cooperative working
  relationships and influence outcomes across organizational levels without
  relying on direct authority.


• Demonstrated discretion and sound judgment when
  handling confidential, sensitive, or high-impact information.


• Ability to independently organize and manage
  competing priorities, changing deadlines, and assignments of diverse scope.


• Advanced proficiency with Microsoft Office
  applications, particularly Excel, Word, PowerPoint, Outlook, and collaborative
  tracking tools.


• Commitment to service, continuous improvement,
  collaboration, accountability, and inclusive workplace practices.

Preferred

• Master's degree in business, public
  administration, health administration, or a related field.


• Experience working in complex research, academic,
  healthcare, or highly regulated environment.


• Knowledge of University administrative systems,
  policies, and procedures related to finance, procurement, human resources, and
  research administration.


• Experience supporting compliance, safety, audit,
  records management, or business continuity activities in a regulated
  environment.