Senior Coordinator - Warehouse & Distribution

United Airlines; San Francisco (CA); On-site; USD 43,000 - 60,000; Full time

Job summary

An established industry player is seeking a dedicated Administrative Coordinator to support its Technical Operations. This role involves a variety of administrative duties, including onboarding new hires, managing payroll, and ensuring compliance with union agreements. The ideal candidate will have strong organizational skills and proficiency in MS Office, particularly Excel. Join a global team of passionate professionals and enjoy industry-leading benefits while contributing to a dynamic work environment. This is an exciting opportunity to grow your career in a supportive and innovative setting.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

401(k)

Paid Holidays

Flight Privileges

Employee Assistance Program

Parental Leave

Commuter Benefits

Accident & Disability Insurance

Qualifications

• 2 years of administrative support and/or warehousing/supply chain experience.
• Proficient in MS Office, especially Excel, and budgeting.

Responsibilities

• Provide administrative support for Warehouse & Distribution operations.
• Assist with New Hire Onboarding and manage employee recognition programs.
• Gather data and prepare reports using Excel and SharePoint.

Skills

Administrative Support

Excel Proficiency

Budgeting

Supply Chain Knowledge

Personnel Management

Education

High School Diploma

Associate Degree

Tools

MS Office

Sceptre

SharePoint

Job description

Achieving our goals starts with supporting yours. Grow your career, access top-tier health and wellness benefits, build lasting connections with your team and our customers, and travel the world using our extensive route network.

Come join us to create what’s next. Let’s define tomorrow, together.

Description

Technical Operations/Maintenance

Technical Operations includes the maintenance and overhaul of our aircraft. This encompasses aircraft maintenance technicians, engineers, planners, ground equipment and facilities teams, supply chain teams, and more.

Find your future at United! We’re reinventing what our industry looks like and what an airline can be – from the planes we fly to the people who fly them. When you join us, you’re joining a global team of over 100,000 passionate professionals with diverse experience and skills to lead the way forward.

Supporting your ambitions is key to our success. Evolve your career, find new opportunities, and enjoy industry-leading health plans and programs supporting your emotional, physical, and financial wellness. Expand your horizons with travel across our extensive route network. Connect outside your team through employee-led Business Resource Groups.

Create what’s next with us. Let’s define tomorrow together.

Job overview and responsibilities

• Provide a wide range of administrative duties supporting front-line employees in Warehouse & Distribution.
• Serve as the primary employee coordinator for all new hires, supporting employee recognition and operational needs.
• Assist with administrative tasks such as New Hire Onboarding, working with Staffing on candidates with clearance, start dates, port IDs, completing I-9 forms, department access, renewing IDs, FMLA requests, and open items. Support operations across all regions, oversee daily Employee Recognition Programs, manage vacation time, transitional duties, and coordinate field trips and seniority.
• Perform personnel-related duties including scanning, filing, making overtime call-outs per local process, maintaining payroll, and tracking attendance in accordance with union agreements and company policies.
• Gather data and prepare reports using Excel and SharePoint. Prepare information on budgets, forecasts, supplies, operational building maintenance, facilities, GSE liaison, performance reports for senior leadership, and compliance data.
• Manage administrative aspects of Stores Operations, assisting employees with supplies, payroll (as Finance liaison), time management, and other tasks assigned by the senior manager.
• Support forecasting of future resource needs and assist in staffing adjustments to meet workload requirements, ensuring efficient cost and performance control.
• Report to the Manager or Shift Manager, representing the station's Material Services department professionally while coordinating with other departments.
• Perform a wide range of personnel duties, potentially including analytical support to logistics operations.
• Ensure union compliance by working alongside management to align actions, requests, and processes with the contract.

Qualifications

Minimum Qualifications:

• High school diploma or equivalent
• 2 years of administrative support and/or warehousing/supply chain experience
• Proficient in MS Office, especially Excel
• Working knowledge of Sceptre or related systems
• Strong understanding of Tech Ops organization (facilities, GSE, Stores, Maintenance)
• Proficiency in budgeting
• Legally authorized to work in the US without sponsorship
• Successful interview completion required
• Reliable, punctual attendance essential

Preferred Qualifications:

• Associate degree or 2 years relevant work experience
• 2 years airline union experience

The base pay range is $43,890 to $59,840. Compensation depends on experience, education, and skills. The role is eligible for bonuses and incentives.

Benefits include medical, dental, vision, life, accident & disability insurance, parental leave, employee assistance, commuter benefits, paid holidays and time off, 401(k), and flight privileges.

United Airlines is an equal opportunity employer. We recruit, employ, train, compensate, and promote regardless of race, religion, color, national origin, gender identity, sexual orientation, physical ability, age, veteran status, or other protected classes. Reasonable accommodations are available for individuals with disabilities. Contact [e-mail] for assistance.