Senior Coordinator - Warehouse %26 Distribution

United Airlines; San Francisco (CA); On-site; USD 45,000 - 70,000; Full time

Job summary

An established industry player is seeking a dedicated Administrative Support professional to enhance operational efficiency in Technical Operations. This role involves coordinating new hires, managing personnel tasks, and providing analytical support for logistics operations. With a focus on collaboration and compliance, you will play a key role in ensuring smooth operations. The company offers industry-leading health plans and global travel benefits, making it an exciting opportunity for those looking to evolve their careers in a dynamic environment.

Benefits

Industry-leading health plans

Global travel benefits

Employee-led Business Resource Groups

Qualifications

• 2+ years of administrative support or warehousing/supply chain experience.
• Proficiency in MS Office, especially Excel, and knowledge of Sceptre.

Responsibilities

• Provide administrative support to front-line employees in Warehouse & Distribution.
• Manage personnel-related tasks like payroll and attendance tracking.

Skills

Administrative Support

Excel Proficiency

Budgeting

Supply Chain Knowledge

Tech Ops Functions Understanding

Education

High School Diploma

Associate Degree

Tools

MS Office

Sceptre

SharePoint

Job description

Technical Operations/Maintenance

Technical Operations includes the maintenance and overhaul of our aircraft. This encompasses aircraft maintenance technicians, engineers, planners, ground equipment and facilities teams, supply chain teams, and more.

Find your future at United! We’re reinventing our industry and what an airline can be – from the planes we fly to the people who fly them. Joining us means becoming part of a global team of over 100,000 passionate professionals with diverse skills and experiences, leading the way forward.

Supporting your career ambitions is our priority. Evolve your career and explore new opportunities. We offer industry-leading health plans, programs supporting your emotional, physical, and financial wellness, and global travel benefits. Connect with colleagues through employee-led Business Resource Groups.

Job overview and responsibilities

• Provide administrative support to front-line employees in Warehouse & Distribution, including new hire onboarding, employee recognition, and operational needs.
• Coordinate all aspects of new hires, including clearance, start dates, IDs, I-9 completion, department access, and FMLA requests.
• Manage personnel-related tasks such as scanning, filing, overtime calls, payroll, and attendance tracking in accordance with union agreements and company policies.
• Gather data, prepare reports using Excel and SharePoint on budgets, forecasts, supplies, maintenance, facilities, GSE, performance, and compliance.
• Support Stores Operations with supplies, payroll, time management, and administrative tasks assigned by the Sr. Manager.
• Assist in forecasting resource needs and coordinating staffing adjustments to meet workload and cost efficiency.
• Represent the station's Material Services department professionally, collaborating with other departments.
• Perform analytical support for logistics operations and ensure union compliance in collaboration with management.

Minimum qualifications

• High school diploma or equivalent.
• At least 2 years of administrative support or warehousing/supply chain experience.
• Proficiency in MS Office, especially Excel.
• Working knowledge of Sceptre or similar systems.
• Strong understanding of Tech Ops functions (facilities, GSE, Stores, Maintenance).
• Budgeting proficiency.
• Legal authorization to work in the U.S. without sponsorship.
• Successful interview completion required.
• Reliable and punctual attendance.

Preferred qualifications

• Associate degree or equivalent work experience.
• Experience with airline unions.