Senior Coordinator, Program Management

Baylor College of Medicine; Houston (TX); Hybrid; USD 57,000 - 67,000; Full time

Job summary

Baylor College of Medicine's Alkek Department seeks a Senior Coordinator, Program Management to oversee administrative management for GME programs and ensure annual ACGME requirements are met while maintaining education budgets.

The role is hybrid in Houston, TX with flexible scheduling and close collaboration with program directors, residents, and office operations to support teaching and learner success across multiple sites.

Qualifications

• High School diploma or GED required.
• Four years of relevant experience.
• Experience with ACGME and GME preferred.
• Proficiency in Microsoft Office programs.
• Advanced administrative skills.
• Diplomacy and ability to maintain positive relationships.

Responsibilities

• Liaise between residents, program director, faculty and staff.
• Manage all administrative ACGME requirements.
• Maintain electronic trainee records and related compliance.
• Track data, rotations, evaluations, and scholarly activities.
• Prepare CLER visit lists.
• Coordinate interview season and onboarding for programs.
• Conduct training sessions and process appointments.
• Coordinate holiday events and other duties.

Skills

Administrative experience

Microsoft Office

Communication skills

Education

High School diploma or GED

Job description

Job Title: Senior Coordinator, Program Management

Work Arrangement: Hybrid

Location: Houston, TX

Salary Range: $57,320 - $67,435

FLSA Status: Nonexempt

Work Schedule: Flexible

Summary

The Margaret M. and Albert B. Alkek Department of Medicine at Baylor College of Medicine is seeking a highly motivated and detail-oriented Senior Coordinator, Program Management to join our team. The Senior Coordinator, Program Management provides advanced administrative management for one or more Graduate Medical Education (GME) programs and partners with the Medical Education Program Management, Residents or Fellows, the Program Director, and the Section(s) Director of Business Operations and will manage Accredation Council for Graduate Medical Education (ACGME)/GME annual requirements for managed programs while being fiscally responsible for maintaining the yearly education budgets for each program.

This position has the flexiblity to be hybrid after a 90 day training period.

Job Duties

• Functions as a liaison between the residents/fellows, program director, faculty, program leadership, human resources, participating sites, and other internal departments and outside agencies, i.e. American Board of Internal Medicine (ABIM), Accreditation Council for Graduate Medical Education (ACGME), Electronic Residency Application Service (ERAS), National Residency Matching Program (NRMP) and other medical boards.
• Manages all administrative ACGME requirements, including ACGME ADS update, duty hours, ACGME milestone evaluations, ACGME resident/faculty surveys, training verifications, rotation/trainee curriculum, and case logs.
• Maintains accurate records of all trainees’ electronic files, ACLS status, permit/licensure status, rotation schedules, rotation billing, MedHub evaluations, parking, educational conferences, Concur, and travel expenses.
• Maintains processes for tracking data, rotations, case/procedure logs, work hour compliance, evaluations, scholarly activities, QI/Patient Safety projects, licensure, and vacation/sick time.
• Generates faculty and resident list for institutional Clinical Learning Environment Review (CLER) visit.
• Manages and coordinates the interview season for each program. IM/Subs – One Sr. Coordinator for multiple programs-will vary, 100+ applicants
• Manages and coordinates all orientation, onboarding, and credentialing for IM/Subs – One Sr. Coordinator for multiple programs vary, 20-30 incoming fellows.
• Conducts training sessions based on system knowledge and expertise.
• Processes all aspects of educational appointments and reappointments in compliance with departmental and institutional policies, and government regulations.
• Coordinates holiday events and graduations.
• Performs other job-related duties as assigned.

Minimum Qualifications

• High School diploma or GED.
• Four years of relevant experience.

Preferred Qualifications

• Experience with ACGME and GME.
• Proficiency in Microsoft Office programs.
• Possess advanced administrative skills.
• Ability to have diplomacy and maintain positive working relationships with coworkers, including faculty, learners, and administrative leaders, promoting good customer and departmental relationships.

Work Authorization Requirement:

This position is not eligible for visa sponsorship. Candidates must be legally authorized to work in the United States at the time of application and throughout the duration of employment.

Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.

Baylor College of Medicine fosters diversity among its students, trainees, faculty, and staff as a prerequisite to accomplishing our institutional mission and setting standards for excellence in training healthcare providers and biomedical scientists, promoting scientific innovation, and providing patient-centered care. Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.