Senior Coordinator, Billing

White & Case LLP; Washington (District of Columbia); On-site; USD 73,000 - 120,000; Full time

Job summary

A leading global law firm is seeking a Senior Coordinator for Billing to manage the billing process for partners. The ideal candidate will have a strong background in legal billing, exceptional communication skills, and proficient in various billing software. This role, based in Washington D.C., provides a competitive salary and opportunities for professional growth.

Qualifications

• 3+ years of legal billing experience strongly preferred.
• Thorough understanding of billing processes and procedures.
• Ability to anticipate work needs and follow through with minimum direction.

Responsibilities

• Manage the client billing process for an assigned group of partners.
• Prepare and process all client bills, ensuring compliance with agreed rates.
• Liaise with different teams to resolve payment and vendor inquiries.

Skills

Communication Skills

Attention to Detail

Time Management

Education

Bachelor's degree in Business, Accounting, or Finance

Tools

Microsoft Excel

3E or Elite Enterprise

Various e-billing vendor software

Job description

Job Description - Senior Coordinator, Billing (250000LV)

Firm Summary

White & Case is an elite global law firm serving leading companies, financial institutions and governments worldwide. Our long history as an international firm means we are perfectly placed to help our clients resolve their most complex legal challenges wherever they may be.

With lawyers operating from more than 40 locations, working in virtually every country of the world, we have invested heavily in building a high-quality full-service practice competing at the top of the market. We are distinguished by our on-the-ground presence in the world’s key financial markets and our strengths in handling complex cross-border work.

It is not just about our global network of offices; it is the global interconnectedness of the Firm that our people, and our clients, value most. We work well together across geographic and practice boundaries. It is one of the reasons we attract and retain cross-border work.

Our lawyers are globally minded, enterprising, collaborative and committed to excellence. Our people represent 90 nationalities and speak 80 languages

Position Summary

The primary responsibility of this position involves managing the client billing process for an assigned group of partners. This involves, but is not limited to, the preparation and processing of all client bills. The Billing Coordinator will communicate directly with partners, associates, and practice assistants as well as other members of the Finance department in connection with various aspects of client billing.

The successful candidate must possess exceptional communication skills both written and oral, be able to anticipate issues and to work said issues towards resolution, be conscientious, be able to multi-task in a high paced environment.

Duties and Accountabilities

• Timely distribution of monthly proformas to partners assigned
• Prepare and revise drafts bills; processing partners’ comments and revisions
• Provide accurate and timely completion of assignments and inquiry responses; ensureing that all tasks and duties completed are done within the Firm’s set guidelines and policies
• Prepare, submit and monitor e-bills through various intermediary systems
• Review proformas/draft bills to ensure the matter(s) are compliant with any global agreements that may be in place for the client
• Confirm that applicable rates and any fee arrangements are reflected properly on all matters to ensure proper client billing
• Proactively communicate with billing partners regarding matter billing status and other ad hoc queries
• Liaise with Manila Billing Team to assist with generation of proformas and preparation of draft/final invoices
• Coordinate with Cash Receipts and Accounts Payable teams to resolve any payment or vendor inquiries
• Maintain detailed billing notes and files on each assigned partner
• Escalate issues as they arise to Senior Manager of Billing and Regional Director of Finance

Additional Responsibilities:

• Ad-hoc analysis requested by partners or clients
• Client requests involving tracking monthly accruals, budgets, and submission for approval of timekeeper rates
• Assist other Coordinators as required

Qualifications

• Bachelors degree with a concentration in Business, Accounting, or Finance preferred
• 3+ years of legal billing experience strongly preferred
• Thorough understanding of billing processes and procedures
• Proficient in Microsoft Office applications, including Excel (e.g. Pivot Tables and Data Analysis) preferred
• Strong communication skills, able to interact at all levels
• Exceptional attention to detail
• Ability to see an issue through from start to finish
• Ability to organize work flow and use time efficiently
• Ability to anticipate work needs and follow through with minimum direction, follow up on own initiative
• Exceptional determination, self-motivation and interpersonal skills and resolve
• Knowledge of 3E or Elite Enterprise preferred
• Knowledge of a wide variety of e-billing vendor software

Notice to Recruitment Agencies

Our internal Recruitment team are responsible for all end-to-end lateral recruitment processes. All agencies must sign White & Case terms of business, which are office specific. Candidates submitted by an agency without terms of business agreed with the appropriate office, and/or outside of our online application tracking system, will not be considered a formal introduction. Any applications and CVs sent directly to White & Case Partners and employees will not be accepted as formal introductions. If you have any questions, please contact the Americas Lateral Recruitment team.

Location & Reporting

• This role will be based in New York, Tampa, Miami, or DC.
• This role will report to Manager, Billing

The above is a general description of the essential duties associated with this position. It is not an exhaustive or comprehensive list of all duties of the individual holding such position.

The Firm may modify and amend any job description at any time in its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment.

Primary Location

Primary Location

: United States-Washington D.C.

Other Locations

Other Locations

: United States-Miami, United States-Tampa, United States-New York

Expected Workplace : Onsite

Job Posting

Job Posting

: May 22, 2025, 7:31:02 PM

Salary range for New York market: 73,600 - 119,600 US Dollars (USD) Yearly

Salary range for Washington D.C. market: 73,600 - 119,600 US Dollars (USD) Yearly

Salary range in other markets will vary

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