Senior Contracts & Procurement Coordinator

City of Chicago; Chicago (IL); On-site; USD 82,000 - 100,000; Full time

Job summary

The City of Chicago's Department of Cultural Affairs and Special Events (DCASE) seeks a Contracts Coordinator in the Finance and Development Division to direct and coordinate contracts, suborders, and purchases for goods and services. The role ensures compliance with city procurement policies, monitors vendor performance, and collaborates with Law, Finance, and Procurement Services to resolve issues.

The ideal candidate has extensive procurement contracts experience and a strong background in

Qualifications

• Eight (8) years of work experience in the development, negotiation, and administration of procurement contracts.
• Graduation from an accredited college with an Associate's degree, plus six (6) years of work experience in the development, negotiation, and administration of procurement contracts.
• Graduation from an accredited college or university with a Bachelor's degree, plus four (4) years of work experience in the development, negotiation, and administration of procurement contracts.
• Graduation from an accredited college or university with a Master's degree or higher, plus three (3) years of work experience in the development, negotiation, and administration of procurement contracts.

Responsibilities

• Directs and coordinates the preparation and processing of departmental contractual documents for procurement of goods and services.
• Supervises and directs staff engaged in contract and payment processing activities.
• Reviews and approves purchase requisitions, ensuring accuracy, funding availability, and conformance with City procurement policies and procedures.
• Coordinates with Procurement Services to monitor MBE/WBE participation to meet City goals.
• Reviews bids and proposals and makes award recommendations to Procurement Services.
• Prepares and processes contract revisions, amendments, and extensions.
• Oversees the preparation and processing of vendor payments.
• Serves as liaison to the Departments of Law, Finance, and Procurement Services to expedite contract-related problems.
• Prepares contract status and summary reports.
• Supervises the maintenance of contract records and related documents.
• Reviews and revises contract specifications for goods and services.
• Monitors vendor performance to ensure compliance with contract terms.
• Informs and instructs project managers, contractors, subcontractors, and delegate agencies on current contract availability.

Skills

Interpersonal skills

Organizational skills

Customer service

Written communication

Oral communication

Attention to detail

Contract negotiation

Microsoft Word

Excel

PowerPoint

Internet

Social media

Procurement methods

Education

Associate's degree

Bachelor's degree

Master's degree

Tools

ORACLE databases

Job description

The City of Chicago's Department of Cultural Affairs and Special Events (DCASE) seeks a Contracts Coordinator in the Finance and Development Division to direct and coordinate contracts, suborders, and purchases for goods and services. The role ensures compliance with city procurement policies, monitors vendor performance, and collaborates with Law, Finance, and Procurement Services to resolve issues.

The ideal candidate has extensive procurement contracts experience and a strong background in