Senior Contracts Associate

Phase2 Technology; Austin (TX); On-site; USD 52,000 - 58,000; Full time

Benefits offered by this job

100% employer-paid basic medical coverage

Retirement contributions

Paid vacation and sick time

Paid holidays

Job summary

Phase2 Technology is seeking a Senior Contracts Associate to provide administrative support to the Contracts Manager at the Pickle Research Campus in Austin, Texas. This role involves processing grant and contract awards and requires excellent interpersonal, written, and oral communication skills.

Qualified candidates must have a HS/GED with seven years of related administrative experience. The position offers a salary range of $52,000 – $58,000+, depending on qualifications, along with benefits including employer-paid medical coverage and retirement contributions.

Qualifications

• Seven years of related administrative experience.
• U.S. citizenship required; subject to security investigation.

Responsibilities

• Process grant and contract awards using the IRIS and UTRMS systems.
• Communicate with awards management to set up new accounts.
• Maintain files on current agreements and manage office admin duties.

Skills

Interpersonal skills

Written communication

Oral communication

Advanced Excel skills

Education

HS/GED

Bachelor's degree

Tools

Microsoft Office

IRIS system

Procurement Integrated Enterprise Environment

Job description

Senior Contracts Associate

Application Position: Senior Contracts Associate
Hiring Department: Applied Research Laboratories
Location: PICKLE RESEARCH CAMPUS

Purpose

Provide administrative support to Contracts Manager and specialists to maintain office functions.

Responsibilities

• Process grant and contract awards, modifications, and deobligations utilizing the IRIS and UTRMS systems for accurate recording of funding; distribute award notifications to technical labs and administrative offices; maintain files on current agreements and related documents.
• Communicate with awards management to set up new accounts, use the IRIS application to distribute subaccounts requested by labs, and assign projects.
• Use IRIS to run monthly patent report lists for review by Grants and Contracts Manager, distribute to sponsors; perform office administrative duties, including purchase orders, reimbursements, and work request submissions.
• Utilize the Procurement Integrated Enterprise Environment database to download awards and modifications, distribute for review by Grants and Contracts specialists before processing.
• Process documents by communicating with labs, the Office of Naval Research, and other sponsors to complete close‑out requirements; record project deliverables in IRIS.
• Update the proprietary Excel award document using advanced Excel skills.
• Other functions as assigned.

Required Qualifications

• HS/GED.
• Seven years of related administrative experience.
• Excellent interpersonal skills and professional demeanor.
• Excellent written and oral communication skills.
• Demonstrated ability to work successfully under pressure of deadlines.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint).
• Relevant education and experience may be substituted as appropriate.
• U.S. citizenship required; subject to a government security investigation and eligibility for access to classified information at the level appropriate for the position.

Preferred Qualifications

• Bachelor's degree and at least 3 years of experience, including one year at the Administrative Assistant or Administrative Associate level.
• Experience maintaining research grant accounts.
• Experience preparing and processing research grant and/or contract proposals.
• Demonstrated ability with web‑based data management systems.
• Familiarity with The University of Texas at Austin and the university offices that oversee faculty research practices, including the Office of Sponsored Projects and the Office of Research Support and Compliance.

Benefits

• 100% employer‑paid basic medical coverage.
• Retirement contributions (Teacher Retirement System of Texas, subject to position requirements).
• Paid vacation and sick time.
• Paid holidays.

Working Conditions

• Standard office conditions.
• Repetitive use of a keyboard at a workstation.
• Use of manual dexterity.
• Possible weekend, evening, and holiday work.
• Possible interstate and intrastate travel.

Salary Range

$52,000 – $58,000+ (negotiable depending on qualifications).

Equal Opportunity Employer

The University of Texas at Austin is an equal opportunity/affirmative action employer that complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.