Senior Contract Analyst

Department of Transportation; New York (NY); On-site; USD 70,000 - 110,000; Full time

Job summary

NYC Department of Transportation seeks an Administrative Procurement Analyst to support ACCO Office in enforcing procurement rules and coordinating complex procurements. The role requires experience in government procurement and strong analytical skills.

Responsibilities include pre-solicitation reviews, bid evaluation, contract award recommendations, and inter-departmental coordination to ensure timely milestones and accuracy in registrations. Residency is encouraged for NYC employment.

Qualifications

• Bachelor's degree and four years of professional experience in purchasing, procurement, contract administration or related field.
• Possible substitution of education with equivalent experience, including 18 months in administrative/managerial capacity.
• Professional procurement certification may substitute for up to one year of experience.

Responsibilities

• Assist in review, processing and registration of procurements through multiple methods.
• Oversee pre-solicitation review activities and analyze bid documents.
• Evaluate bid packages and vendor submissions to determine accuracy.
• Develop recommendations for contract awards and perform related budget tasks.
• Coordinate with DOT divisions, Legal and Budget to ensure timely milestones.

Skills

Public administration

Procurement procedures

Regulations knowledge

Analytical skills

PASSPort experience

FMS experience

Education

Bachelor's degree

Tools

PASSPort

FMS systems

Job description

The NYC Department of Transportation (NYCDOT) is seeking to hire an Administrative Procurement Analyst/Office Title: Contract Analyst in DOT’s ACCO Office. Under direction, with wide latitude for independent action and decision making, assist the ACCO and the management to enforce and monitor agency’s compliance with Chapter 13 of the City Charter, the Procurement Policy Board (PPB), Mayoral policies and procedures and other rules set by NYC, State and Federal agencies. Assist the supervisor in review, process and registration of procurements of various methods, including but not limited to Competitive Sealed Bids, Request for Proposals, etc. The ideal candidate will have worked in a fast paced, large, complex agency and have experience in construction procurements and purchases, in planning and coordinating, and budget and fiscal, for contracts with major impact on the community and other important projects. Oversee pre-solicitation review activities; analyze quotes, solicitation documents; evaluate bid and proposal packages, and other vendor submissions to determine accuracy; develop recommendations for contract awards, perform related budget and fiscal tasks, process modifications, compile registration packages, etc. Utilize PASSPort, FMS, and other agency and citywide systems. Perform research to determine the most effective way of procuring items. Coordinate with staff of DOT divisions, Legal and Budget, to ensure accuracy in milestones and tasks so the program/division needs are satisfied in a timely manner. Work closely with staff of various NYC agencies and represent the agency in meetings when needed. Assist in the establishment of Minority and Women-Owned Business Enterprises (MWBE) goals, vendor responsiveness and responsibility process, and in developing procedures for administration of contracts and activities. Attend meetings with vendors, compile information for pre-bid or pre-proposal conferences, and participate in price negotiations. Update Oversight reports and evaluate data. Perform other assignments equivalent to those described.

***TO BE CONSIDERED FOR THIS POSITION CANDIDATE MUST BE SERVING PERMANENTLY IN THE TITLE OF ADMINISTRATIVE PROCUREMENT ANALYST, OR BE REACHABLE ON THE ADMINISTRATIVE PROCUREMENT ANALYST CIVIL SERVICE LIST. ***

ADM PROC ANAL-NM FRM M1-3 - 8297A

Minimum Qualifications

1. A baccalaureate degree from an accredited college and four years of full-time satisfactory professional experience in purchasing, procurement, contract administration or a related field, at least eighteen months of which must have been in an administrative, managerial or executive capacity or supervising professional personnel performing duties in one or more of the above fields; or 2. A combination of education and/or experience equivalent to "1" above. However, all candidates must have the eighteen months of administrative, managerial, executive or supervisory experience described in "1" above. Possession of an acceptable professional procurement certification may be substituted for up to one year of the experience described in "1" above. However, all candidates must have the eighteen months of administrative, managerial, executive or supervisory experience described in ""1"" above.

Preferred Skills

Relevant experience in public or business administration. Knowledge in government procurement procedures, and applicable rules and regulations. Ability to communicate effectively in verbal and written form. Must have analytical skills. An experience with PASSPort and FMS systems is strongly desired.

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.