Contract Officer

Department-of-Finance; New York (NY); Hybrid; USD 70,000 - 110,000; Full time

Job summary

NYC Department of Finance (DOF) is seeking a Procurement Analyst to manage complex procurements from initiation to contract expiration, ensuring compliance with PPB Rules and City directives.

You will collaborate with Legal, other DOF divisions, and the M/WBE program team while supporting reporting and special projects. This civil service title requires permanent status or eligibility via related exams.

Qualifications

• Bachelor's degree or equivalent with related experience.
• One year of professional procurement/negotiation experience may substitute.
• Must be eligible for NYC residency within 90 days.

Responsibilities

• Procure goods and services from initiation to registration under PPB rules.
• Guide major procurements from initiation to contract expiration.
• Prepare and review contract documents with Legal and vendors.
• Ensure conformance to City mandates and PPB rules.
• Conduct RFPs and competitive bids as needed.
• Perform due diligence using PASSPort and other resources.

Skills

Procurement knowledge

City charter knowledge

Analytical skills

Organizational skills

Communication skills

Adaptability

Attention to detail

Education

Baccalaureate degree

Associate degree + 12 months experience

High school diploma + 2 years experience

Education/experience equivalency

Tools

PASSPort

FMS

City Record Online

Contract management systems

Job description

IMPORTANT NOTE: CANDIDATES MUST BE PERMANENT IN THE PROCUREMENT ANALYST CIVIL SERVICE TITLE OR ARE REACHABLE ON THE PROCUREMENT ANALYST EXAM NO. 1194 OR 3114 OR ARE PERMANENT IN A COMPARABLE CIVIL SERVICE TITLE ELIGIBLE FOR A 6.1.9 TITLE CHANGE.

PLEASE INCLUDE YOUR EMPLOYEE IDENTIFICATION NUMBER (EIN) WHEN APPLYING AND INDICATE IN YOUR COVER LETTER YOUR PERMANENT CIVIL SERVICE TITLE OR INDICATE YOUR LIST NO. FOR EXAM NO. 1194 OR 3114.

NYC Department of Finance (DOF) is responsible for administering the tax revenue laws of the city fairly, efficiently, and transparently to instill public confidence and encourage compliance while providing exceptional customer service.

DOF’s Administration and Planning Division is responsible for managing and overseeing administrative and operational services for the agency. This includes the daily management of the Offices of Financial Management, Purchasing and Contracts, Operational Services, and Diversity and Inclusion.

The Office of Purchasing and Contracts serves as the central procurement unit entrusted with overseeing the procurement of goods and services on behalf of the Department of Finance. This office handles the management of the department’s current contract portfolio, including the vital responsibility of ensuring compliance with DOF’s Minority and Woman-Owned Enterprise (M/WBE) program in accordance with the requirements of New York State Law, the New York City Charter, the Administrative Code of the City of New York, and Procurement Policy Board (PPB) Rules.

The Office of Purchasing and Contracts unit is seeking to hire an experienced, highly motivated Contract Officer in the Office of Purchasing and Contracts (OPC). Reporting to the Director of Contracts, the Contract Officer will be responsible for processing capital and expense goods and services, from initiation to registration, utilizing various procurement methods for divisional needs while adhering to the City's PPB Rules and Directives. The selected candidate’s responsibilities will include but are not limited to:

• Under general supervision and with considerable latitude for independent initiative, procures goods and services of a highly complex nature, from receipt of purchase request to registration, and in compliance with the PPB Rules, Comptroller's directives, agency procedures, and appropriate guidelines.
• Work with DOF divisions to help them understand the steps necessary to develop major procurements from initiation of project through contract expiration.
• Work closely with DOF Legal's team by preparing and reviewing contract documents for Legal and vendor's review before submitting to Law Department.
• Review contract specifications to ensure conformity to agency's requirements and City mandates for highly complex and specialized purchases for goods and services such as IT standard services, professional services, banking services.
• Perform all activities associated with Requests for Proposals (RFP) and Competitive Sealed Bids (CSB) as well as other procurement methods to procure major contracts for core DOF services.
• Conduct due diligence research relating to Contractor’s capability and business integrity by processing responsibility determinations using PASSPort and other resources.
• Process contract modifications including but not limited to amendments, renewals, extensions, etc.
• Enforce and monitor compliance with the City's PPB Rules, Executive Order 50, Citywide Insurance requirements for vendors, and New York City Charter.
• Analyze existing procurement processes to determine the potential for efficiency improvements.
• Coordinate with M/WBE team to establish the utilization goals in contracts to meet the requirements of the M/WBE Program.
• Assist other staff in the absence of Contract Director.
• Provide reporting, analytical support, and special projects, as needed.
• Assist with special projects as assigned.

Additional Information:

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

This position may be eligible for remote work up to 2 days per week, pursuant to the Remote Work Pilot Program agreed between the City and the Collective Bargaining Unit representing employees serving in the civil service title.

PROCUREMENT ANALYST - 12158

Minimum Qualifications

1. A baccalaureate degree from an accredited college or university; or

2. An associate degree or completion of 60 semester credits from an accredited college or university, and 12 months of satisfactory, full-time professional experience in procurement of goods, services, construction or construction-related services, or professional, technical or administrative experience in contract negotiation/management; or

3. A four-year high school diploma or its educational equivalent and two years of satisfactory full-time professional experience as described in "2" above; or

4. A combination of education and/or experience equivalent to "1", "2" or "3" above. College education may be substituted for professional experience under "2" or "3" above at the rate of 30 semester credits from an accredited college or university for 6 months of experience. However, all candidates must have at least a four-year high school diploma or its educational equivalent; or

To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level I or one additional year of the experience described in "2" above.

Preferred Skills

• Strong knowledge of New York City Charter, the Administrative Code of the City of New York, and Procurement Policy Board Rules.
• Strong knowledge of City systems including FMS, PASSPort, The City Record Online, etc.
• Experience managing large procurements from start to completion.
• Strong analytical and organizational skills.
• Effective, clear, and persuasive oral and written communication skills.
• Ability to adapt to a fluid work environment and changing needs and priorities.
• Strong attention to detail.

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.