Senior Contract Administrator

System One; Washington (District of Columbia); Hybrid; USD 72,000 - 117,000; Full time

Job summary

System One, Bellevue, WA, seeks a Senior Contract Administrator to lead subcontracts from pre-award through closeout, focusing on performance, cost and schedule. You will craft terms, review SOWs, and manage RFPs, RFQs, and EOIs while ensuring compliance with FAR and internal policies.

The role requires eight+ years in purchasing or contract management, a Bachelor's degree in Business or related field, and strong Excel/PowerPoint skills.

Qualifications

• Experience executing subcontracts in accordance with FAR and/or 2 CFR 200 Procurement Standards.
• Experience issuing, awarding, and managing flexibly priced subcontracts.
• Understanding of federal cost principles.
• Experience handling export-controlled information.
• At least eight years of experience in Purchasing, Procurement, or Subcontract/Contract Management.
• Ability to work independently with minimal supervision.
• Experience in fast-paced environments with sizable workloads.
• Nuclear industry experience preferred.
• Technical background is a plus.
• Proven success in contracting and procurement strategies.
• Strong organizational skills and collaboration ability.
• Proficiency in Excel, Word, and PowerPoint.

Responsibilities

• Initiate and manage complex subcontracts from pre-award to post award with a focus on performance, change control, quality, cost and schedule.
• Work with Requestors to understand procurement requirements and ensure the correct goods or services are procured.
• Select appropriate Terms and Conditions for procurements.
• Review Statements of Work to ensure clarity and no ambiguity.
• Prepare and manage activities such as Requests for Proposals (RFP), Requests for Quotes (RFQ), and Expressions of Interest (EOI).
• Ensure procurement activities fully comply with prime contract requirements and company policies.
• Perform cost and price analysis and draft procurement summaries/basis for awards.
• Establish and maintain internal/external customer and supplier relationships.
• Perform market research to identify potential sources for competitive bidding.
• Negotiate pricing and terms with suppliers.
• Issue subcontracts or agreements to suppliers.
• Drive cost efficiency while maintaining quality and technical performance.
• Assist in resolving subcontract interpretations, design iterations, material changes, and schedule constraints involving technical representatives or supplier project engineers.
• Notify management of deficiencies or actions related to supplier performance.
• Monitor and expedite orders for on-time delivery.
• Verify receipt of items and resolve discrepancies.
• Maintain complete procurement records.
• Perform subcontract closeouts efficiently.
• Other procurement or contracting duties as assigned.

Skills

Subcontract management

Pricing negotiations

Independent work

Fast-paced environments

Nuclear industry experience

Technical background

Contracting strategies

Organizational skills

MS Office (Excel/Word/PowerPoint)

Education

Bachelor’s degree in Business or related field

Tools

Excel

Word

PowerPoint

Job description

Job Title: Senior Contract Administrator

Location: Bellevue, WA

Type: Contract

Compensation: $52.00 – $85.00

Onsite, with remote work model available for exceptionally qualified non-local candidates.

Responsibilities

• Initiate and manage complex subcontracts from pre-award to post award with a focus on performance, change control, quality, cost and schedule.
• Work with Requestors to understand procurement requirements and ensure the correct goods or services are procured.
• Select appropriate Terms and Conditions for procurements.
• Review Statements of Work to ensure clarity and no ambiguity.
• Prepare and manage activities such as Requests for Proposals (RFP), Requests for Quotes (RFQ), and Expressions of Interest (EOI).
• Ensure procurement activities fully comply with prime contract requirements and company policies.
• Perform cost and price analysis and draft procurement summaries/basis for awards.
• Establish and maintain internal/external customer and supplier relationships.
• Perform market research to identify potential sources for competitive bidding.
• Negotiate pricing and terms with suppliers.
• Issue subcontracts or agreements to suppliers.
• Drive cost efficiency while maintaining quality and technical performance.
• Assist in resolving subcontract interpretations, design iterations, material changes, and schedule constraints involving technical representatives or supplier project engineers.
• Notify management of deficiencies or actions related to supplier performance.
• Monitor and expedite orders for on-time delivery.
• Verify receipt of items and resolve discrepancies.
• Maintain complete procurement records.
• Perform subcontract closeouts efficiently.
• Other procurement or contracting duties as assigned.

Requirements

• Experience executing subcontracts in accordance with FAR and/or 2 CFR 200 Procurement Standards.
• Experience issuing, awarding, and managing flexibly priced subcontracts.
• Understanding of federal cost principles.
• Experience handling export-controlled information.
• At least eight years of experience in Purchasing, Procurement, or Subcontract/Contract Management.
• Bachelor’s Degree or higher in Business, Supply Chain, or related fields.
• Ability to work independently with minimal supervision.
• Experience in fast-paced environments with sizable workloads.
• Nuclear industry experience preferred.
• Technical background is a plus.
• Proven success in contracting and procurement strategies.
• Strong organizational skills and collaboration ability.
• Proficiency in Excel, Word, and PowerPoint.
• High integrity, open communication, and teamwork-focused mindset.

System One, and its subsidiaries including Joulé and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

Ref: #161-Managed Staffing Charlotte

System One, and its subsidiaries including Joulé, ALTA IT Services, TeamPeople, and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.