Contract Administrator

System One; Washington (District of Columbia); Remote; USD 90,000 - 120,000; Full time

Benefits offered by this job

Health insurance

401(k) plan

Job summary

System One is seeking a Contract Administrator for a long-term, remote role focused on procurement and subcontract management, including federal government contracting.

The successful candidate will handle RFP/RFQ processes, supplier negotiations, and post-award activities while ensuring quality, cost, and schedule targets are met. A strong background in government contracting and export controls is preferred.

Qualifications

• Bachelor's degree or higher in Business, Supply Chain, or related field.
• Minimum of 4 years’ experience in Procurement and Contract Management.
• Experience with client and supplier relations, and federal government contracting (DOE, DOD preferred).
• Strong understanding of quality assurance and export control requirements.
• Experience with purchasing fabricated equipment, IT software, and commercial items.
• Excellent organizational skills and ability to work collaboratively in a team environment.
• Strong communication skills, demonstrating trust, integrity, openness, and respect.

Responsibilities

• Support increasingly complex procurement and subcontract management duties, including federal government contracting.
• Manage procurement activities with a focus on performance, change control, quality, cost, and schedule management.
• Work with Requestors to understand procurement requirements and review statements of work and specifications.
• Select appropriate Terms and Conditions for each procurement and collaborate with Legal to negotiate Supplier exceptions.
• Perform market research to identify potential suppliers and prepare/manage pre-award activities such as RFP, RFQ, and EOI, including site visits.
• Conduct price analyses and ensure funding approval prior to entering contractual agreements.
• Issue purchase orders and monitor order progress to ensure on-time delivery.
• Manage post-award activities emphasizing performance, change control, quality, cost, and schedule.
• Verify receipt of items, resolve receipt/invoice discrepancies, and maintain complete procurement records.
• Collaborate with the larger Supply Management team for contract review and negotiation support.
• Perform other procurement and contracting duties as assigned, including federal government contracting.

Skills

Procurement management

Federal government contracting

Vendor relations

Contract negotiation

Change control

Communication

Education

Bachelor's degree in Business / Supply Chain

Tools

Procurement software

IT software procurement

Job description

Job Title:

Contract Administrator

Contract AdministratorType:

Long-term Contract

Long-term ContractContractor Work Model:

Remote

Responsibilities

• Support increasingly complex procurement and subcontract management duties, including federal government contracting.
• Manage procurement activities with a focus on performance, change control, quality, cost, and schedule management.
• Work with Requestors to understand procurement requirements and review statements of work and specifications.
• Select appropriate Terms and Conditions for each procurement and collaborate with Legal to negotiate Supplier exceptions.
• Perform market research to identify potential suppliers and prepare/manage pre-award activities such as RFP, RFQ, and EOI, including site visits.
• Conduct price analyses and ensure funding approval prior to entering contractual agreements.
• Issue purchase orders and monitor order progress to ensure on-time delivery.
• Manage post-award activities emphasizing performance, change control, quality, cost, and schedule.
• Verify receipt of items, resolve receipt/invoice discrepancies, and maintain complete procurement records.
• Collaborate with the larger Supply Management team for contract review and negotiation support.
• Perform other procurement and contracting duties as assigned, including federal government contracting.

Requirements

• Bachelor's degree or higher in Business, Supply Chain, or related field.
• Minimum of 4 years’ experience in Procurement and Contract Management.
• Experience with client and supplier relations, and federal government contracting (DOE, DOD preferred).
• Strong understanding of quality assurance and export control requirements.
• Experience with purchasing fabricated equipment, IT software, and commercial items.
• Excellent organizational skills and ability to work collaboratively in a team environment.
• Strong communication skills, demonstrating trust, integrity, openness, and respect.
• Ability to work in a fast-paced environment and produce quality work.
• Military or nuclear experience is a plus.
• Technical background preferred and experience with export control and quality assurance a plus.
• Physical ability to sit/stand for extended periods, lift up to 25 pounds, and work in a standard environment; travel up to 5%.

System One, and its subsidiaries including Joulé and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality.

• eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

Ref: #161-Managed Staffing Charlotte

System One, and its subsidiaries including Joulé, ALTA IT Services, TeamPeople, and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality.

• eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.