Senior Contract Administration Specialist

Wolters Kluwer N.V.; Waltham (MA); On-site; USD 85,600 - 149,400; Full time

Benefits offered by this job

Medical, Dental and Vision Plans

401(k)

FSA/HSA

Commuter Benefits

Tuition Assistance Plan

Vacation and Sick Time

Paid Parental Leave

Job summary

Wolters Kluwer N.V. is seeking a Specialist III in Waltham, Massachusetts to manage contract administration complexities. This role includes lifecycle management from drafting to compliance. You will support negotiations, ensure adherence to obligations, and train junior members.

Qualified candidates should have a bachelor’s degree and over 3 years of experience in contract administration. Competitive benefits are provided including medical plans and a 401(k).

Qualifications

• 3+ years’ experience in contract administration and review.

Responsibilities

• Manage the full lifecycle of contract administration from drafting to closure.
• Ensure compliance with all contractual obligations and deadlines.
• Lead the preparation of comprehensive requests for proposals (RFPs).
• Conduct in-depth analysis of contracts to identify risks and issues.
• Support complex contract negotiations and amendments independently.
• Maintain detailed and organized contract records and compliance documentation.
• Evaluate proposals and bids to ensure they meet specifications.
• Provide guidance and training to junior team members on contract processes.
• Develop and present reports on contract status, performance, and compliance.
• Coordinate with cross-functional teams to address contract-related inquiries and issues.

Skills

Advanced Contract Knowledge

Analysis and Risk Management

Communication

Negotiation Skills

Organization

Compliance Expertise

Software Proficiency

Team Coordination

Education

Bachelor’s degree

Tools

Microsoft Word

Job description

Job Description Summary: Participates in the development and fulfillment of contract requirements by examining estimates of materials, equipment, production costs, performance requirements and delivery schedules. Prepares bids, process specifications, test and progress reports, and other related items. Reviews bids from other firms for conformity to contract requirements and determines acceptable bids. Negotiates contracts and amends as needed. Acts as liaison between company and subcontractors to implement fulfillment of contracts. Works on more complex contracts, with limited supervision.

About the Role

Advance your contract administration career by taking on more complex responsibilities and contributing to strategic objectives. As a Specialist III, you will manage significant contract activities, from drafting and negotiation to compliance and performance evaluation. Your expertise will drive efficiency and compliance in our operations.

Responsibilities

• Manage the full lifecycle of contract administration from drafting to closure.
• Ensure compliance with all contractual obligations and deadlines.
• Lead the preparation of comprehensive requests for proposals (RFPs).
• Conduct in-depth analysis of contracts to identify risks and issues.
• Support complex contract negotiations and amendments independently.
• Maintain detailed and organized contract records and compliance documentation.
• Evaluate proposals and bids to ensure they meet specifications.
• Provide guidance and training to junior team members on contract processes.
• Develop and present reports on contract status, performance, and compliance.
• Coordinate with cross‑functional teams to address contract‑related inquiries and issues.

Skills

• Advanced Contract Knowledge: Strong understanding of contract terms and regulations.
• Analysis and Risk Management: Ability to identify and address contract risks.
• Communication: Strong skills in articulating contract‑related information.
• Negotiation Skills: Ability to support complex negotiations.
• Organization: Advanced organizational skills for managing multiple contracts.
• Compliance Expertise: In‑depth knowledge of compliance requirements.
• Software Proficiency: Advanced proficiency in contract management software.
• Team Coordination: Skills to effectively coordinate with cross‑functional teams.

Qualifications and Experience

• Bachelor’s degree.
• 3+ years’ experience in contract administration and review.
• Well‑versed in Microsoft Word.

Compensation

$85,600.00 – $149,400.00 USD. This role is eligible for bonus. The compensation range is based on primary location of the position. The actual base salary offer is influenced by a wide array of factors including but not limited to skills, experience and the actual hiring location.

Benefits

Medical, Dental and Vision Plans; 401(k); FSA/HSA; Commuter Benefits; Tuition Assistance Plan; Vacation and Sick Time; Paid Parental Leave.

Equal Employment Opportunity Statement

We are committed to complying with laws requiring equal opportunity in hiring, promotion, and other employment decisions. All qualified applicants will receive consideration without regard to race, color, religion, sex (including pregnancy, gender identity, transgender status, and sexual orientation), national origin, disability, age, genetic information, veteran status, or any other characteristic protected by applicable law. We do not tolerate discrimination on any of these bases.