Senior Conference Planner: Speaker Sourcing & Onsite Lead

Gartner, Inc.; Irving (TX); Hybrid; USD 55,000 - 83,000; Full time

Benefits offered by this job

PTO

401k match up to $7,200

Stock purchase plan

Job summary

Gartner, Inc. is seeking a Senior Conference Planner for Speaker Sourcing and Management to coordinate executive speakers for Gartner Conferences and oversee on-site experiences. The role partners with content, housing, registration, and program management to ensure smooth operations.

You will manage pre-conference preparations, screen submissions, and troubleshoot issues during planning and events. A hybrid work environment is offered with a focus on timely delivery and excellent service.

Qualifications

• Bachelor’s degree preferred.
• 2-3 years of professional work experience.
• High sense of urgency and ability to prioritize.
• Excellent customer service and communication skills.
• Exceptional attention to detail.
• Proactive problem-solving skills.
• Proven ability to master new systems and tools.
• Outstanding written and verbal communications skills.

Responsibilities

• Own the coordination and pre-conference preparation for all executive speakers including ensuring speaker meets all legal requirements, collecting marketing materials and slideware.
• Systems, database, and spreadsheet management
• Effectively communicate speaker permissions and expectations with internal teams such as content, housing, registration, and program management.
• Ensure deadlines are met by both speaker and internal teams
• Screen submissions for potential speakers
• Host guest speakers and manage an exceptional onsite experience
• Proactively handle and troubleshoot emerging problems throughout the planning cycle and onsite experience
• Assist with strategic projects to help shape the operations of the organization

Skills

Communication skills

Customer service

Problem-solving

Attention to detail

Education

Bachelor’s degree preferred

Tools

Systems/tools

Job description

Gartner, Inc. is seeking a Senior Conference Planner for Speaker Sourcing and Management to coordinate executive speakers for Gartner Conferences and oversee on-site experiences. The role partners with content, housing, registration, and program management to ensure smooth operations.

You will manage pre-conference preparations, screen submissions, and troubleshoot issues during planning and events. A hybrid work environment is offered with a focus on timely delivery and excellent service.