Sr Planner, Conferences Executive Speaker Management

Gartner; Irving (TX); Hybrid; USD 55,000 - 83,000; Full time

Benefits offered by this job

PTO

401k match

Stock purchase plan

Job summary

Gartner is seeking a Senior Conference Planner to manage speaker sourcing and coordination for our conferences. You will own pre-conference prep for executive speakers, collect marketing materials and slideware, and ensure compliance with legal requirements.

You will also manage systems, databases, and spreadsheets, coordinate with internal teams, and ensure deadlines are met. A proactive, detail-oriented professional will thrive in this role, handling onsite guest experiences and strategic

Qualifications

• Bachelor's degree preferred.
• 2-3 years professional work experience.
• High sense of urgency and ability to prioritize.
• Excellent customer service and communication skills.
• Exceptional attention to detail.
• Proactive problem-solving skills.
• Proven ability to master new systems and tools.
• Outstanding written and verbal communications skill.

Responsibilities

• Own the coordination and pre-conference preparation for all executive speakers including ensuring speaker meets all legal requirements, collecting marketing materials and slideware.
• Systems, database, and spreadsheet management
• Effectively communicate speaker permissions and expectations with internal teams such as content, housing, registration, and program management.
• Ensure deadlines are met by both speaker and internal teams
• Screen submissions for potential speakers
• Host guest speakers and manage an exceptional onsite experience
• Proactively handle and troubleshoot emerging problems throughout the planning cycle and onsite experience
• Assist with strategic projects to help shape the operations of the organization

Skills

Customer service

Communication

Attention to detail

Problem solving

Project coordination

Stakeholder management

Education

Bachelor's degree preferred

Tools

Systems mastery

Job description

The Senior Conference Planner for Speaker Sourcing and Management is a critical role which supports the onboarding and logistical coordination for our invited guest keynotes and case study speakers at Gartner Conferences. This role is integral to the operational efficiency and effectiveness of the Gartner Speaker and Sourcing Management team. This role will report into the Sr. Manager, External Speaker Management who will oversee executive speaker sourcing strategy.

What you will do:

• Own the coordination and pre-conference preparation for all executive speakers including ensuring speaker meets all legal requirements, collecting marketing materials and slideware.
• Systems, database, and spreadsheet management
• Effectively communicate speaker permissions and expectations with internal teams such as content, housing, registration, and program management.
• Ensure deadlines are met by both speaker and internal teams
• Screen submissions for potential speakers
• Host guest speakers and manage an exceptional onsite experience
• Proactively handle and troubleshoot emerging problems throughout the planning cycle and onsite experience
• Assist with strategic projects to help shape the operations of the organization

What you will need:

• Bachelor's degree preferred
• 2-3 years professional work experience
• High sense of urgency and ability to prioritize
• Excellent customer service and communication skills
• Exceptional attention to detail
• Proactive problem-solving skills
• Proven ability to master new systems and tool
• Outstanding written and verbal communications skill

Who are we?

At Gartner, Inc. (NYSE:IT), we guide the leaders who shape the world.

Our mission relies on expert analysis and bold ideas to deliver actionable, objective business and technology insights, helping enterprise leaders and their teams succeed with their mission-critical priorities.

Since our founding in 1979, we've grown to 20,000 associates globally who support over 13,000 client enterprises in ~90 countries and territories. We do important, interesting and substantive work that matters. That's why we hire associates with the intellectual curiosity, energy and drive to want to make a difference. The bar is unapologetically high. So is the impact you can have here.

What makes Gartner a great place to work?

Our vast, virtually untapped market potential offers limitless opportunities - opportunities that may not even exist right now - for you to grow professionally and flourish personally. How far you go is driven by your passion and performance.

We hire remarkable people who collaborate and win as a team. Together, our singular, unifying goal is to deliver results for our clients.

Our teams are inclusive and composed of individuals from different geographies, cultures, religions, ethnicities, races, genders, sexual orientations, abilities and generations.

We invest in great leaders who bring out the best in you and the company, enabling us to multiply our impact and results. This is why, year after year, we are recognized worldwide as a great place to work.

Gartner is the world authority on AI

At Gartner, you'll join a company at the very center of the AI revolution. Gartner has proactive, objective guidance throughout clients' AI journeys. We set the standard for how organizations leverage artificial intelligence to drive meaningful impact. You'll have access to unmatched resources, expertise, and technology, and play a key role in helping Gartner and our clients innovate and grow as we leverage AI to transform business and technology landscapes.

It's an exciting time to be at Gartner, with limitless opportunities to make a real impact, grow your skills, and build a lasting, meaningful career in a field that's reshaping the way we operate. If you're passionate about AI and want to be part of a team that's guiding the leaders who shape the world, Gartner is the place for you.

What do we offer?

Gartner offers world-class benefits, highly competitive compensation and disproportionate rewards for top performers.

In our hybrid work environment, we provide the flexibility and support for you to thrive - working virtually when it's productive to do so and getting together with colleagues in a vibrant community that is purposeful, engaging and inspiring.

Ready to grow your career with Gartner? Join us.

Gartner believes in fair and equitable pay. A reasonable estimate of the base salary range for this role is 55,000 USD - 83,000 USD. Please note that actual salaries may vary within the range, or be above or below the range, based on factors including, but not limited to, education, training, experience, professional achievement, business need, and location. In addition to base salary, employees will participate in either an annual bonus plan based on company and individual performance, or a role-based, uncapped sales incentive plan. Our talent acquisition team will provide the specific opportunity on our bonus or incentive programs to eligible candidates. We also offer market leading benefit programs including generous PTO, a 401k match up to $7,200 per year, the opportunity to purchase company stock at a discount, and more.

The policy of Gartner is to provide equal employment opportunities to all applicants and employees without regard to race, color, creed, religion, sex, sexual orientation, gender identity, marital status, citizenship status, age, national origin, ancestry, disability, veteran status, or any other legally protected status and to seek to advance the principles of equal employment opportunity.

Gartner is committed to being an Equal Opportunity Employer and offers opportunities to all job seekers, including job seekers with disabilities. If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access the Company's career webpage as a result of your disability. You may request reasonable accommodations by calling Human Resources at [phone] or by sending an email to [e-mail].

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