Senior Conference Planner: Speaker Sourcing & Onsite

Gartner Inc.; Irving (TX); Hybrid; USD 55,000 - 83,000; Full time

Benefits offered by this job

PTO

401k match

Stock purchase plan

Job summary

Gartner is seeking a Senior Conference Planner to manage speaker sourcing and coordination for our conferences. You will own pre-conference prep for executive speakers, collect marketing materials and slideware, and ensure compliance with legal requirements.

You will also manage systems, databases, and spreadsheets, coordinate with internal teams, and ensure deadlines are met. A proactive, detail-oriented professional will thrive in this role, handling onsite guest experiences and strategic

Qualifications

• Bachelor's degree preferred.
• 2-3 years professional work experience.
• High sense of urgency and ability to prioritize.
• Excellent customer service and communication skills.
• Exceptional attention to detail.
• Proactive problem-solving skills.
• Proven ability to master new systems and tools.
• Outstanding written and verbal communications skill.

Responsibilities

• Own the coordination and pre-conference preparation for all executive speakers including ensuring speaker meets all legal requirements, collecting marketing materials and slideware.
• Systems, database, and spreadsheet management
• Effectively communicate speaker permissions and expectations with internal teams such as content, housing, registration, and program management.
• Ensure deadlines are met by both speaker and internal teams
• Screen submissions for potential speakers
• Host guest speakers and manage an exceptional onsite experience
• Proactively handle and troubleshoot emerging problems throughout the planning cycle and onsite experience
• Assist with strategic projects to help shape the operations of the organization

Skills

Customer service

Communication

Attention to detail

Problem solving

Project coordination

Stakeholder management

Education

Bachelor's degree preferred

Tools

Systems mastery

Job description

Gartner is seeking a Senior Conference Planner to manage speaker sourcing and coordination for our conferences. You will own pre-conference prep for executive speakers, collect marketing materials and slideware, and ensure compliance with legal requirements.

You will also manage systems, databases, and spreadsheets, coordinate with internal teams, and ensure deadlines are met. A proactive, detail-oriented professional will thrive in this role, handling onsite guest experiences and strategic