Senior Companions Program Administrative Assistant

Paycom; Houston (TX); On-site; USD 48,000 - 62,000; Full time

Benefits offered by this job

Competitive salary

PTO and holidays

403(b) retirement plan

Mileage reimbursement

Professional development

Job summary

Paycom seeks an Administrative Coordinator to support The J’s AmeriCorps Seniors Senior Companion Program in Houston. You will manage data entry, records, correspondence, and meeting logistics while liaising with volunteers, clients, and staff to ensure smooth operations.

The role emphasizes confidentiality, organizational excellence, and travel across Harris County to support program activities and compliance with AmeriCorps Seniors requirements.

Qualifications

• 5+ years of administrative, program coordination, or nonprofit experience.
• Strong organization and time-management skills with multitasking ability.
• Proficiency with Microsoft Office Suite and data management systems.
• Ability to handle confidential information professionally and travel within Harris County.

Responsibilities

• Provide day-to-day administrative support to the Program Director, including data entry, correspondence, and meeting coordination.
• Maintain accurate confidential records for volunteers, clients, stipends, and service hours.
• Coordinate meetings, prepare outreach materials, and support HIPAA and grant documentation compliance.
• Assist with volunteer recruitment, onboarding, training, and client intake and evaluation.

Skills

Administration

Data entry

MS Office

Excel (advanced)

Communication

Multitasking

Confidentiality

Travel readiness

Education

Associate’s or Bachelor’s degree in related field

Tools

SharePoint

Teams

PowerPoint

Outlook

Job description

About the ProgramThe J’s AmeriCorps Seniors Senior Companion Program connects adults age 55+ with older adults who need companionship and support to remain independent at home.Position SummaryThe Administrative Coordinator supports daily program operations, including volunteer recruitment and onboarding, client support, data entry, reporting, and general administrative duties. This position is ideal for an organized, detail-oriented person and self-starter who can manage multiple priorities, and collaborate well with staff, volunteers, clients, caregivers, and community partners.ResponsibilitiesAdministrative SupportProvide day-to-day administrative support to the Program Director, including data entry, database and record maintenance, correspondence, meeting coordination, appointment scheduling, deadline tracking, and confidential document management.Maintain accurate and confidential volunteer, client, stipend, service-hour, and program records in required databases and filing systems, ensuring a high level of accuracy and attention to detail.Prepare and distribute correspondence, outreach materials, newsletters, and other program communications.Coordinate meetings, schedule appointments, manage multiple priorities and deadlines, and provide excellent customer service while building positive relationships with volunteers, clients, staff, and community partners.Support compliance with HIPAA, AmeriCorps Seniors requirements, grant documentation standards, and The J policies.Work independently while maintaining professionalism, confidentiality, and efficient office operations.Program CoordinationAssist with volunteer recruitment, screening, onboarding, training, recognition, and retention.Support volunteer and client intake training, matching, and annual evaluations.Assist with home monitoring client visits, and program-related travel throughout Harris County.Coordinate and support meetings, volunteer training, outreach events, volunteer recognition, and other duties as assigned.Required QualificationsFive or more years of administrative, program coordination, or nonprofit experience.Strong organization, time-management, communication, and multitasking skills.Strong Microsoft Office skills, including advanced Excel and proficiency with Word, Outlook, PowerPoint, Teams, and SharePointAbility to maintain confidentiality and handle sensitive information professionally.Ability to bend and lift 25 lbs.Valid driver's license, personal vehicle, current automobile liability insurance, and ability to travel independently throughout Harris County for program duties. Employees must maintain reliable personal transportation and an acceptable driving recordPreferred QualificationsAssociate’s or Bachelor’s degree in Social Services, Community Services, Nonprofit Management, or related field work experience.Experience with community engagement, older adults, volunteers, individuals with disabilities, and data management.Knowledge of nonprofit, grant-funded, or federally funded programs.BenefitsCompetitive salary and comprehensive benefits package.Generous paid time off (PTO), sick leave, and paid holidays.403(b) retirement savings plan.Complimentary J membership for full-time employees and eligible immediate household family members.Federal mileage reimbursement for approved business travel.Professional development and training opportunities.Meaningful work supporting older adults and strengthening the community.