Senior Clerk

Montefiore Health System; New York (NY); On-site; USD 56,000 - 64,000; Full time

Job summary

Montefiore Medical Center in Yonkers, NY seeks a senior clerical coordinator for the Patient Transfer Center. You will lead the Bronx East switchboard/call center team, coordinate referrals, and support patient transport coordination, while resolving insurance issues and co-pay reconciliations.

Requirements include EPIC Optime experience, MS Word proficiency, English fluency, and strong communication. Evening shift (12 PM–8:30 PM), 7.5 hours daily, hourly rate $29.94, with potential rate

Qualifications

• High School Diploma/GED required.
• 1-3 years EPIC Optime required.
• Proficiency with Microsoft Word (Medium).
• Must speak and write English.
• Knowledge of Medical Terminology.
• Must be able to communicate information quickly and effectively.
• Must be able to work independently to enter data in scheduling system database.
• Office Equipment Operation: Computer, Typewriter, Fax Machine Copiers, etc
• OHS Annual Assessment.

Responsibilities

• Answer telephone calls courteously and direct to appropriate persons as observed by supervisor.
• Greet patients and families; relay information per Nursing Manager and feedback.
• Process charts and pre-assessment forms to medical records as directed.
• Maintain log books for pre-assessment and surgery; generate work orders.
• Coordinate registration and scheduling of patients and related activities.
• Arrange transportation for designated patients via contracted services.
• Obtain authorization numbers from insurance for admission; ensure timely processing.
• Review daily admission, emergency and urgent patient lists to ensure bed availability.

Skills

English proficiency

Medical terminology

Data entry scheduling system

Office equipment operation

Education

High School Diploma/GED

Tools

EPIC Optime

Microsoft Word

Job description

City/State:

Yonkers, New York

Grant Funded:

No

Department:

Patient Transfer Center

Bargaining Unit:

1199

Work Shift:

Evening

Work Days:

ALTERNATE WORK SCHEDULE

Scheduled Hours:

12 PM-8:30 PM

Scheduled Daily Hours:

7.5 HOURS

Hourly Rate:

$29.94

For positions that have only a rate listed, the displayed rate is the hiring rate but could be subject to change based on shift differential, experience, education or other relevant factors.

To learn more about the “Montefiore Difference” – who we are at Montefiore and all that we have to offer our associates,

Job Summary

Performs diversified and complex clerical duties. Prioritizes assignments and organizes functions to insure effective clerical procedures.
May lead and train lower level clerical staff. Performs related work as required. Team leader for Bronx East switch board/call center team. Provide backup support senior clerk referral coordinators. The support to referrals/special services includes referrals including DMEs and coordination of patient transportations; calls related to resolving issues related to insurance plans, reassigning patients to closed physician panels and call center related patient complaints and escalations all go to that position. In addition, handles reconciliations of co-payments delivered by all 20 PSRs each day.

Essential Functions

• Demonstrates effective communication skills.
  -Answers all telephone calls in a courteous manner as observed by a supervisor and/or feedback.
  -Directs or transfers calls to appropriate persons when indicated by observation and feedback.

• Performs receptionist duties as observed by supervisor
  a. Greets patients, their families and significant others as observed by Supervisor.
  b. Communicates appropriate information to families and significant others as directed by Nursing Manager 100% of the time as indicated by feedback and observation.
  c. Forwards completed charts and pre-assessment face sheets to medical records as indicated by feedback from medical records and observation by supervisor.
  d. Maintains log books for pre-assessment and surgery as observed by supervisor.
  e. Generates work order requisitions to Engineering department, when indicated by observation and feedback by supervisor.
  f. Performs other clerical and related duties as directed by the Nursing staff, ANM, as evidenced by feedback and Supervisory observation.

• Coordinates registration and scheduling of patients and other related activities.

• Provides and maintains a safe environment through preventative and interventional measures.

• Ensures patient’s rights are respected as identified in the Patient Bill of Rights.

• Able to set priorities, problem solve, use proper judgment in difficult situations and be flexible in all situations

• Actively participates, practices and promotes continuous quality improvement.

• Performs other duties as assigned and necessary for the efficient operation of the medical center

• Integrates the standards of excellence into daily practice.

• Assigns all inpatient accommodations.

• Arrange transportation for designated patients via contractual services.
  * Provide ambulance service appropriate demographic and retrieval information. Instruct the ambulance service what campus or hospital to transport the patient.

• Contact insurance companies and obtain authorization numbers for admission.
  * To ensure authorizations are processed in a time fashion as prescribed by carrier.

• Reviews daily admission, emergency and urgent patient list.
  * To ensure bed availability for a seamless flow of admission.

Qualifications

• High School Diploma/GED required

• 1-3 years EPIC Optime required

• Proficiency with Microsoft® Office Word. (Medium proficiency)

• Must speak and write English

• Knowledge of Medical Terminology

• Must be able to communicate information quickly and effectively.

• Must be able to work independently to enter data in scheduling system database

• Office Equipment Operation: Computer, Typewriter, Fax Machine Copiers, etc

• OHS Annual Assessment

Montefiore Medical Center is an equal employment opportunity employer. Montefiore Medical Center will recruit, hire, train, transfer, promote, layoff and discharge associates in all job classifications without regard to their race, color, religion, creed, national origin, alienage or citizenship status, age, gender, actual or presumed disability, history of disability, sexual orientation, gender identity, gender expression, genetic predisposition or carrier status, pregnancy, military status, marital status, or partnership status, or any other characteristic protected by law.