Senior Business Operations Specialist

MANTECH; Aiea (HI); On-site; USD 110,000 - 150,000; Full time

Benefits offered by this job

Job summary

MANTECH in Oahu, Hawaii, seeks a Senior Business Operations Specialist to strengthen the Program Management Office through disciplined administration, process improvements, and effective coordination of workflows.

You will manage executive calendars, coordinate high-level meetings with Mission Partners, track contract-wide action items, prepare official correspondence, and mentor staff to sustain peak operational readiness across the Pacific theater.

Active Secret Clearance is required.

Qualifications

• Bachelor's degree in Business Administration or related field.
• 10+ years of position-relevant experience.

Responsibilities

• Manages the internal business rhythm, organizational workflows, and master administrative controls within a Program Management Office.
• Authorize procedural standards for executive correspondence, validate information dissemination protocols, and implement process improvements to optimize administrative efficiency.
• Orchestrates administrative support operations for a large-scale logistics and sustainment program across the Pacific theater, ensuring seamless headquarters synchronization.
• Manage executive calendar synchronization, coordinate high-level meeting requirements, and direct the tracking of contract wide action items and milestones.
• Oversee the preparation, review, and routing of official program correspondence and deliverable notifications to Mission Partners to maintain operational readiness.
• Provides leadership, guidance, and mentoring to subordinate staff.

Job description

MANTECH seeks motivated, career and customer-oriented Senior Business Operations Specialist to join our team in Oahu, Hawaii.

Responsibilities Include But Are Not Limited To

• Manages the internal business rhythm, organizational workflows, and master administrative controls within a Program Management Office.
• Authorize procedural standards for executive correspondence, validate information dissemination protocols, and implement process improvements to optimize administrative efficiency.
• Orchestrates administrative support operations for a large-scale logistics and sustainment program across the Pacific theater, ensuring seamless headquarters synchronization.
• Manage executive calendar synchronization, coordinate high-level meeting requirements, and direct the tracking of contract wide action items and milestones.
• Oversee the preparation, review, and routing of official program correspondence and deliverable notifications to Mission Partners to maintain operational readiness.
• Provides leadership, guidance, and mentoring to subordinate staff.

Minimum Qualifications

• Bachelor's degree in Business Administration, Management, Communications, or a related field (additional experience may be substituted in lieu of education).
• 10+ years of position-relevant experience.

Preferred Qualifications

• Master’s degree in a related discipline.
• Experience supporting PMO operations for USSOCOM or USPACOM major commands.
• Expertise in managing executive-level military correspondence and action-item tracking systems.
• Professional certification in Project or Operations Management (e.g., PMP or CAPM).

Clearance Required

• Must hold an active Secret Clearance.

Physical Requirements

• The person in this position must be able to remain in a stationary position 50% of the time.
• Occasionally move about inside the office to access file cabinets, office machinery, or to communicate with co-workers, management, and customers, via email, phone, and or virtual communication, which may involve delivering presentations.