Senior Business Office Patient Call Coordinator (OB/GYN)

Covenant-Management-Systems,-L.p.; Austin (TX); Hybrid; USD 20,664,000 - 33,062,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Flexible Spending Accounts

Paid Time Off

401(k)

EAP

Life Insurance

Long Term Disability

Tuition Reimbursement

Child Care

Wellness Program

Development

Job summary

Austin Regional Clinic is seeking a Senior Business Office Patient Call Coordinator for OB/GYN to support front-office operations in a call-center environment. You will book OB/GYN appointments, confirm demographics, and ensure provider restrictions are followed while delivering superior customer service.

The role requires HIPAA awareness, strong communication, and the ability to manage multiple locations and schedules.

Qualifications

• Requires high school diploma or GED and PC experience.
• Healthcare setting preferred, especially OB/Gyn.
• Six months+ experience in Patient Call Coordinator or similar role.

Responsibilities

• Book OB/GYN appointments using Epic EMR.
• Verify and update patient demographics and notify about balances.
• Follow scheduling protocols across locations and provider restrictions.
• Use resources to support efficient appointment scheduling.
• Meet department metrics and call standards.
• Screen and route incoming calls as needed.
• Verify MyChart appointment scheduling accuracy.
• Comply with OSHA, HIPAA, and Code of Conduct policies.
• Attend required holiday shifts and maintain punctuality.
• Work a regular schedule with dependable attendance.

Skills

Customer service

Medical terminology

Communication

Teamwork

Problem solving

Education

High school diploma or GED

Tools

Epic EMR

Job description

Senior Business Office Patient Call Coordinator (OB/GYN)

Austin Regional Clinic has been voted a top Central Texas employer by our employees for over 15 years! We are one of central Texas’ largest professional medical groups with 35+ locations and we are continuing to grow. We offer the following benefits to eligible team members:

• Medical
• Dental
• Vision
• Flexible Spending Accounts
• Time Off
• 401(k)
• EAP
• Life Insurance
• Long Term Disability
• Tuition Reimbursement
• Child Care Assistance
• Health & Fitness
• Sick Child Care Assistance
• Development.

For more information visit https://www.austinregionalclinic.com/careers/

PURPOSE

In a call center like environment, supports business office operations by actively listening to callers and booking appropriate OB/Gyn appointment types following provider restrictions. Serves as initial point of contact and represents organization by providing excellent customer service. Carries out all duties while maintaining compliance and confidentiality and promoting the mission and philosophy of the organization.

ESSENTIAL FUNCTIONS

• Responsible for booking patient appointments for OB/GYN providers utilizing an electronic medical record system, Epic.
• Confirms and/or makes any changes to demographic information and notifies patient of account balance.
• Adheres to scheduling protocols for multiple locations and provider restrictions.
• Uses electronic resource material as needed to support efficient appointment scheduling.
• Preforms within department metrics and call standards.
• Screens and directs incoming calls as needed.
• Verifies scheduling accuracy of MyChart appointments.
• Adheres to all company policies, including but not limited to, OSHA, HIPAA, compliance and Code of Conduct.
• Works holiday shift(s) as required by Company policy.
• Follows assigned work schedule, promptly returning from break and lunch periods.
• Regular and dependable attendance.

OTHER DUTIES AND RESPONSIBILITIES

• Performs other duties as assigned.

QUALIFICATIONS

Education and Experience

Required: High school diploma or GED. Experience using a PC in a Windows environment.

Preferred: Experience working in a healthcare setting, preferably in OB/Gyn. Experience working in customer service. Six (6) months or more experience working in the Patient Call Coordinator role or similar experience.

Knowledge, Skills and Abilities

• Excellent verbal and written documentation and communication skills.
• Knowledge of medical terminology.
• Excellent interpersonal and problem solve skills.
• Ability to manage competing priorities.
• Ability to align own actions with those of other team members committed to common goals.
• Excellent computer and keyboarding skills, including familiarity with Windows.
• Ability to work in a team environment.
• Ability to engage others, listen and adapt response to meet others’ needs.
• Ability to perform job duties in a professional manner at all times.
• Ability to understand, recall, and communicate, factual information.
• Ability to understand, recall, and apply oral and/or written instructions or other information.
• Ability to organize thoughts and ideas into understandable terminology.
• Ability to apply common sense in performing job.

Work Location: Training and orientation at our Administrative facility, and North clinic locations. Work-from-home opportunities after ~90 days. Must reside in Texas and be willing to attend on-site training and occasional in-person department meetings in Austin, TX.

Work Schedule: Monday - Friday 8AM - 5PM

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.