Senior Budget & Operations Lead – Campus Services

Brandeis University; Waltham (MA); On-site; USD 75,000 - 79,000; Full time

Job summary

Brandeis University is seeking a Senior Budget & Operations Administrator to support the Executive Director of Operations, Administration, and Budget in Waltham, MA. The role covers Facilities Services, Capital Programs, Environmental Health & Safety, Public Safety, Parking, and related units.

You will manage financial workflows, payroll, procurement, and administrative operations, strengthening internal systems to ensure high-quality operations and timely reporting.

Qualifications

• Bachelor's degree required.
• 4-6 years of related work experience in budget, operations, or administrative functions.
• Experience in higher education preferred.
• Strong Excel and financial systems skills.

Responsibilities

• Prepare quarterly budget-to-actual reports for multiple units and analyze variances.
• Review monthly financial activity for accuracy and resolve discrepancies.
• Maintain financial records and support regular reporting needs.
• Manage fiscal year-end activities including accruals and PO closures.
• Develop dashboards and reporting tools to support decision-making.
• Coordinate payroll and HR administrative workflows and vendor coordination.
• Lead cross-functional projects to improve administrative and financial processes.

Skills

Attention to detail

Multi-tasking

Communication skills

Interpersonal skills

Education

Bachelor's degree

Tools

Maximo

Procurement systems

MS Office / Excel

Job description

Brandeis University is seeking a Senior Budget & Operations Administrator to support the Executive Director of Operations, Administration, and Budget in Waltham, MA. The role covers Facilities Services, Capital Programs, Environmental Health & Safety, Public Safety, Parking, and related units.

You will manage financial workflows, payroll, procurement, and administrative operations, strengthening internal systems to ensure high-quality operations and timely reporting.