Budget & Operations Coordinator — Arts & Culture

Brandeis University; Waltham (MA); On-site; USD 47,400 - 59,000; Full time

Job summary

Brandeis University in Waltham, MA, is seeking a Business Coordinator for the School of Arts, Humanities, and Culture. You will support budget and financial processes, student hiring, and general operations while serving as a knowledge resource for faculty and staff.

The role emphasizes attention to detail, strong organizational and communication skills, and the ability to work independently while coordinating with various offices and vendors on campus.

Qualifications

• High School diploma required; Bachelor's degree strongly preferred.
• 1–3 years work-related experience.
• Strong organizational, communication, and interpersonal skills.
• Able to work independently and handle logistics for seminars and retreats.

Responsibilities

• Assist with updating budget tracking in Workday and generate data reports.
• Process orders and transactions in COUPA; advise on P card reconciliations and expense reports.
• Coordinate hourly student hiring, cost allocation changes, termination, and related processes.
• Oversee general office operations: supplies, mail, checks, and facilities issues.
• Support cross‑functional groups and provide coverage as needed.

Skills

Organizational skills

Communication skills

Interpersonal skills

Attention to detail

Independent work

Education

High School diploma

Bachelor's Degree

Tools

MS Office

Google Suite

Institutional enterprise software

Job description

Brandeis University in Waltham, MA, is seeking a Business Coordinator for the School of Arts, Humanities, and Culture. You will support budget and financial processes, student hiring, and general operations while serving as a knowledge resource for faculty and staff.

The role emphasizes attention to detail, strong organizational and communication skills, and the ability to work independently while coordinating with various offices and vendors on campus.