Associate University Librarian, Archives and Special Collections

Brandeis University; Waltham (MA); On-site; USD 119,000 - 128,000; Full time

Job summary

Brandeis University seeks an Associate University Librarian for Archives and Special Collections to lead the strategic direction of the University Archives, Special Collections, and Preservation. Reporting to the University Librarian, the role directs about 7 staff and collaborates with donors and campus partners to advance Brandeis' scholarly mission.

This on-site leadership position requires a terminal degree, 8+ years of experience including supervisory roles, and a proven track record in

Qualifications

• Terminal professional degree in library or archival studies is required.
• Over 8 years of total work-related experience, including 3–5 years in supervisory roles.
• Significant experience in a research library with planning and budgeting.
• Experience in collection development and fund management.
• On-site position with experience leveraging partnerships.

Responsibilities

• Provide leadership, vision, and strategic direction for Archives & Special Collections.
• Oversee policy development, rights, and permissions for collections.
• Represent the department on committees and at external/internal events.
• Coordinate activities with Library units and University-wide partners.
• Oversee acquisition of archival materials and department budget.
• Lead digitization and description efforts for special collections.

Skills

Leadership

Strategic planning

Fundraising

Grant management

Communication

Collaboration

Change management

Public speaking

Diversity & inclusion

Education

MLS/MLIS

Job description

Brandeis University is looking for an Associate University Librarian, Archives and Special Collections.

Reporting to the University Librarian, this position provides strategic direction, development, and executing vision for the University Archives & Special Collections Department. Responsible for the development, administration, operations, and coordination of the areas of University Archives, Special Collections, University Records Management, and Preservation. Directs approx. 7 staff responsible for engaging with the campus and larger scholarly communities to advance the academic and institutional mission of the university. Supervises staff teaching in class settings at the undergraduate and graduate levels. Works closely with institutional advancement to cultivate donors and apply for grants. Contributes as a member of the senior administrative team toward library-wide planning and the shaping of strategic directions for the Library.

Job Description:

• Provides strong leadership, vision, and strategic direction in the development, delivery, and integration of new and existing programs and projects that advance progress toward the department and Library’s goals.
• Oversees the development of policies for the department’s operations and services, including the management of rights and permissions regarding copyright-protected and confidential information.
• Represents the department and the Library on appropriate committees and at external and internal professional meetings, fundraising events, etc.
• Coordinates activities, services, and events with other units and departments within the Library and across the University.
• Coordinates activities, services, and events with other units and departments within the Library and across the University.
• Coordinates closely with Institutional Advancement for fundraising and grant opportunities.
• Coordinates activities, services, and events with other units and departments within the Library and across the University
• Oversees the acquisition of archival and special collections materials.
• Manages and administers the Archives & Special Collections budget.
• Leads and directs the planning and development of the University Archives & Special Collections Department.
• Interacts with donors; applies for and administers grants supporting historical collections and digitization projects.
• Oversees the development of policies for the department’s operations and services, including the management of rights and permissions regarding copyright protected and confidential information.
• Leads and directs department staff, including in the areas of University Archives, Special Collections, University Records Management, Judaica, and Preservation.
• Directs staff who oversee the arrangement and description, cataloging, and provision of access (paper and electronic) to archival, manuscript, and special collections.
• Leads and directs staff who develop strategies for and implement the digitization of selected archival, manuscript, institutional, and special collections.
• Oversees the provision of reference, instructional, and outreach services to the Brandeis and broader research communities.
• Supervises staff teaching in class settings at the undergraduate and graduate levels.
• Assists in the administration and management of the Brandeis Library.
• Contributes as a senior staff member to Library strategic planning, management, development, and administration.

The salary range for the position is $119k-$128k.

Additional Information:

End expertise across analog and digital collections including bibliographic data, content management and digital preservation systems, web archiving, and emerging tools.

This is a full-time, on-campus position with the possibility of occasional remote work. Occasionally work in areas prone to dust or mold with appropriate personal protective equipment.

Job Requirements:

• A terminal professional degree, preferably in library or archival studies (for example, in the United States, a Master's degree in library/information science) is required.
• Over 8 years of total work-related experience, including 3-5 years of supervisory/management experience.
• Significant experience in a research library, including strategic planning and budgeting.
• Experience in collection development and fund management.
• The Associate University Librarian is primarily an on-site position.
• Experience leveraging consortium partnerships.
• Demonstrated knowledge of best practices and current trends in both digital and physical resource management and operations.
• Demonstrated success in: Leading and managing organizational change. Collaboration and strategic partnering. Experience in designing and coordinating transformational initiatives and bringing them to timely and successful implementation.
• Creative integration of automated and manual technical services processes preferred.
• Excellent interpersonal and communication skills, including the ability to be an effective spokesperson and presenter.
• Demonstrated ability to work successfully in diverse environments and to collaborate with people from varied professional, cultural, and educational backgrounds.
• Commitment to contributing to an environment where all members of the community can access resources, feel respected, and thrive.
• Record of professional contribution and engagement.

This position manages approximately six members of the Library’s collective bargaining unit, represented by the Service Employees International Union (SEIU) Local 888, for purposes of wages, hours, and other terms and conditions of employment.

Pay Range Disclosure

The University's pay ranges represent a good faith estimate of what Brandeis reasonably expects to pay for a position at the time of posting. The pay offered to a selected candidate during hiring will be based on factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience and education/training, internal peer equity, and applicable legal requirements.

Equal Opportunity Statement

Brandeis University is an equal opportunity employer which does not discriminate against any applicant or employee on the basis of race, color, ancestry, religious creed, gender identity and expression, national or ethnic origin, sex, sexual orientation, pregnancy, age, genetic information, disability, caste, military or veteran status or any other category protected by law (also known as membership in a "protected class").

Equal Opportunity Statement

Brandeis University is an equal opportunity employer which does not discriminate against any applicant or employee on the basis of race, color, ancestry, religious creed, gender identity and expression, national or ethnic origin, sex, sexual orientation, pregnancy, age, genetic information, disability, caste, military or veteran status or any other category protected by law (also known as membership in a "protected class").

COME WORK WITH US

Brandeis University is a great employer for all the same reasons it is an outstanding university. Its commitment to inclusion, dedication to lifelong learning and commitment to excellence are just a few of the reasons our workplace culture shines bright. We take pride not only in maintaining this culture, but expanding it - by recruiting and retaining outstanding employees who share our values and enrich Brandeis University overall. Brandeis University is an equal opportunity employer which does not discriminate against any applicant or employee on the basis of race, color, ancestry, religious creed, gender identity and expression, national or ethnic origin, sex, sexual orientation, pregnancy, age, genetic information, disability, military or veteran status or any other category protected by law (also known as membership in a "protected class").

Applicants who require accommodation in the job application process are welcome to contact Human Resources at 781-736-4474 or via email, [e-mail].

The health and safety of the Brandeis community is important. While not required, we strongly recommend that employees are fully vaccinated. For additional information feel free to review the Human Resources Office website.

Certain positions at Brandeis University may require a background check. To review this policy, visit our website at http://www.brandeis.edu/human-resources/onboarding/index.html