Senior Biometrics Program Coordinator

Jobtailor; Cary (NC); On-site; USD 65,000 - 90,000; Full time

Job summary

Jobtailor is seeking a project manager to coordinate communications across teams, sponsors, and contractors, while maintaining strong client relations. The role includes planning meetings, preparing agendas, documenting discussions, and tracking action items and decisions.

The candidate will manage project documents, support training logistics, and prepare status reports and metrics in a fast-paced environment.

Qualifications

• Bachelor’s or equivalent degree in a scientific area and/or relevant experience.
• ≥ 1.5 years’ experience in program management.
• Strong written and verbal communication skills in English.

Responsibilities

• Manage project communications and stakeholder coordination across team, sponsors, contractors, and functional areas; maintain email groups and client relationships.
• Conduct meeting planning and follow-up: schedule, prepare agendas, document discussions, distribute minutes, track actions and decisions.

Skills

Communication skills

Attention to detail

Planning & organization

Independent learning

Problem solving

Client focus

Adaptability

Education

Bachelor’s degree in science or related field

Tools

Word

Excel

PowerPoint

Job description

Responsibilities

• Manage project communications and stakeholder coordination: Facilitates communication across the team, sponsors, contractors, and functional areas; maintains project email groups and supports strong client relationships.
• Conduct meeting planning and follow-up: Schedules, prepares for, and attends internal/external meetings; creates agendas, documents discussions, distributes minutes, and tracks action items and decisions.
• Project documentation, training, and reporting: Manages the collection, filing, archiving, and transfer of project documents; supports training records and study‑specific training logistics; prepares status reports and project metrics.
• Provide financial, proposal, and operational support: Leads proposals, cost estimates, change orders, and budget closeouts; tracks project budgets, supports forecasting and invoicing, and helps drive revenue, billability, margins, and biometrics team targets.
• Implement other duties as assigned to support project delivery.

Requirements

• Bachelor’s or equivalent degree in a scientific area and/or relevant experience
• ≥ 1.5 years’ experience in program management
• Strong written and verbal communication skills in English
• Demonstrates attention to detail
• Exhibits emerging planning and organizational skills
• Adaptable and innovative individual with novice level skills relating to daily task management, financial awareness, resource and contract management
• Displays self‑development and ability to support internal and external meetings including scheduling, documenting, and participating
• Independent learning to maintain knowledge of related regulatory guidance documents, standard operating procedures, and internal work instructions/guidance
• Ability to learn how to work in a fast‑paced challenging environment of a growing company
• Displays advanced level ability to maintain effectiveness in a changing environment
• Ability to anticipate potential opportunities and challenges
• Proficiency with various computer system applications including Word, Excel, and PowerPoint
• Representative, outgoing and client focused
• Administrative excellence
• Effective at problem solving, strategic thinking and conflict resolution

Core Competencies

Demonstrates strong project management capabilities, including stakeholder coordination, financial tracking, and effective communication. Proficient in managing project documentation and supporting training logistics while maintaining attention to detail in a fast‑paced environment.